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Group PA
Job Posted: 3 days ago
Salary: £ 35,000 - 37,000 / Annum
Job Type: Permanent
Location: Colchester
Expire in: 25 days
Job Description
Group PA
Colchester
Up to £37,000pa (FTE)
Monday- Friday (9-3pm OR F/T) Flexibility on hours- please get in touch to discuss your requirement.
Office based
Pure is proud to be partnering with a dynamic and entrepreneurial group to recruit a new Group PA, supporting the business through its exciting growth journey.
This family-owned investment company, with a diverse and evolving portfolio, is seeking a Group PA to act as a trusted partner to senior board-level executives.
The ideal candidate will bring outstanding organisational, communication, and interpersonal skills, with the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities:
Executive Support
Diary and Schedule Management: Coordinate complex schedules, optimise time, and manage appointments and travel for executives.
Communication Handling: Manage emails, calls, and correspondence; prepare high-quality documents and presentations.
Meeting Preparation and Follow-Ups: Organise meetings, summits, and events, ensuring preparation of agendas, taking minutes, and following up on actions post-meeting.
Travel Arrangements: Plan and coordinate business and personal itineraries, managing any arising issues.
Document Management: Maintain accurate, confidential records and files.
Expense Management: Process expense claims, credit card statements, and manage budgets where required.Group Companies Support
Board Meetings: Organise agendas, and logistics with precision and timeliness.
Leadership Summits: Plan/support biannual MD summits, managing venues, speakers, and post-event evaluations.
HR Assistance: Support Group HR manager with updating documentation and policy rollouts.
Financial Processes: Handle expense claims and support group-level invoicing. Family and Personal Support
Family Meetings
Financial Administration
Personal and Family Travel
Personal Errands and Appointments
Administrative and Office Support
Document Preparation: Draft reports, correspondence, presentations, and other important documents.
Filing and Record-Keeping: Ensure efficient digital and physical filing systems, maintaining confidentiality. Maintain and update Companies House records including statutory books.
Event Coordination: Organise corporate events, client dinners, conferences, and team-building activities.
Office Management: Manage office supplies and ensure that the executive has all necessary tools to perform efficiently.
Stakeholder Management
Managing Relationships: Act as the point of contact between the executive and internal/external stakeholders, including clients, business partners, and senior leadership.
Internal Communication: Facilitate communication across departments to ensure smooth workflow and timely updates.
Ad-Hoc Responsibilities
Undertake a variety of ad-hoc tasks and projects, demonstrating initiative and problem-solving abilities.
Key Skills and Qualifications:
Organisation: Expertise in managing complex schedules, priorities, and multifaceted tasks.
Communication: Outstanding verbal and written communication skills with a polished, professional approach.
Problem-Solving: Proactive, resourceful, and capable of resolving challenges effectively and under pressure.
Discretion: Demonstrates impeccable handling of sensitive and confidential information.
Technical Proficiency: Skilled in all Microsoft Office products and project management tools.
Flexibility: Adaptable to changing priorities and able to work effectively in dynamic environmentsBefore You Apply
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