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Legal PA
Job Posted: 18 hours ago
Salary: £ 28,000 - 33,000 / Annum
Job Type: Permanent
Location: Glasgow, Glasgow City
Expire in: a month
Job Description
Anderson Knight are delighted to be recruiting for a Personal Assistant (PA) to support a busy team in a Glasgow law firm.
Key Responsibilities:
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Produce and format correspondence, reports, presentations, and other documents accurately using standard office software (e.g. Word, Excel, PowerPoint, PDF tools)
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Transcribe digital dictation and assist with the preparation and editing of complex or lengthy documents
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Open and close client files in line with firm procedures, including coordinating with compliance and finance teams as needed
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Manage diaries, coordinate meetings, book rooms, and arrange catering or technical support as required
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Monitor and manage email accounts, including those of absent team members, ensuring timely responses and filing
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Take minutes at team meetings and assist in following up on agreed actions
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Support billing processes by preparing invoices, tracking payments, and updating client fee portals
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Handle general administrative tasks such as filing, scanning, photocopying, and managing correspondence
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Liaise with clients and contacts in a professional manner, redirecting queries where appropriate
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Arrange travel and accommodation, prepare itineraries, and manage expense claims
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Maintain accurate contact records and assist with updating internal databases
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Support ad hoc tasks including event planning, training coordination, and team administration
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Collaborate with internal teams such as Finance, IT, Facilities, and Marketing to ensure seamless support
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Provide cover for other PAs and support teams across departments when required
Essential:
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Proven experience in a PA, executive assistant, or administrative support role
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Excellent organisational skills and attention to detail
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Ability to prioritise tasks and manage competing deadlines
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Strong communication and interpersonal skills
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Proficient in Microsoft Office and other standard business software
Desirable:
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Experience working in a legal, professional services, or corporate environment
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