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Logistics & Administrative Assistant
Job Posted: a day ago
Salary: £ Competitive
Job Type: Temporary
Location: Great Yarmouth, Norfolk
Expire in: a month
Job Description
P+S Personnel are pleased to be working on behalf of our client, who is currently recruiting a Logistics & Administrative Assistant to join their team based in Great Yarmouth on a full-time, temporary basis – with the look of this position potentially going permanent.
Role Summary:
Our client is seeking a proactive and highly organised Administrative & Logistics Assistant to support both front-of-house reception duties and back-office logistics and administrative functions.
This role is essential in ensuring smooth communication, efficient document handling, and effective coordination of shipping and office operations.
You will be part of a small, close-knit team, with shared responsibilities.
Close collaboration and mutual support are vital.
The role demands strong teamwork, self-initiative, and the ability to prioritise tasks.
Exceptional multitasking skills, a proactive attitude, and eagerness to learn are key to success.
Strong communication skills, whether over the phone, via email, or face-to-face are essential for interacting across multiple levels of the business.
Main Responsibilities:
Review purchase orders and contracts for accuracy.
Liaise with Sales and Legal for corrections and approvals.
Submit documents for director’s approval and signature.
Send order acknowledgements to customers.
Invoice customers and suppliers
Arrange courier collections/deliveries and coordinate freight
Produce required certificates and packaging documents
Maintain records of imports/exports under Inward Processing and submit BOD1 to HMRC.
File and manage customs and shipping documentation.
Compile Camlock test and material certificates.
Submit vendor registrations and maintain internal trackers (acknowledgements, payments, delivery notes).
Assist with monthly health and safety checks.
Monitor office equipment and coordinate maintenance.
Book travel, accommodation, and catering.
Set up meeting rooms and manage general office supplies.
Monitor and update internal records (phone lists, production calendar).
Scan, file, and organize documents digitally and physically.
Transfer workshop images/videos to job files.
Person Specification:
Proven experience in administration, logistics, or contracts/document control.
Strong organisational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office (Word, Excel) and Adobe.
Experience with ERP systems (desirable).
Attention to detail and ability to manage workload independent
Working Hours:
Monday – Thursday 08:30 – 17:00 and Friday 08:30 – 14:00
If this is a role you are interested in, please apply online ensuring your CV is up to dateBefore You Apply
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