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Office & Administration Assistant
Job Posted: 2 hours ago
Salary: £ 34,000 - 34,000 / Annum
Job Type:
Location: Oakham, District of Rutland
Expire in: a month
Job Description
Are you an organised, proactive, and detail-oriented individual looking for a varied role in a busy office environment? We are seeking an Office & Administration Assistant to provide vital support across our client’s office, finance, departmental, and marketing functions. This is a fantastic opportunity for someone who enjoys variety in their work and is keen to be part of a supportive and professional team.
This is a part time permanent role. Hours of work are half days Monday to Thursday.
18/20-hour week. Salary £34K pro rata. Onsite parking and 5 weeks holiday a year (pro rata) plus BH
Key Responsibilities
* Acting as first point of contact: answering calls, greeting visitors, managing meeting rooms and refreshments.
* Supporting day-to-day office management including supplies, post, filing, and facilities.
* Assisting Directors with diary management, documentation, and implementation of the Business Plan.
* Managing accounts payable and receivable processes, liaising with external bookkeepers, and raising invoices using Xero/WorkflowMax.
* Supporting client onboarding, including Anti-Money Laundering checks and maintaining electronic files.
* Formatting and proofreading documents, reports, and presentations.
* Assisting with data entry, database management, and preparation of reports and schedules.
* Coordinating contractors and supporting property management tasks.
* Assisting with marketing activities including maintaining the marketing database, creating brochures (Canva), supporting events, and posting on LinkedIn.
Key Skills & Attributes
* Excellent organisational skills with the ability to manage multiple priorities.
* Strong written and verbal communication skills with attention to detail.
* Confident in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Experience with Xero, WorkflowMax, DEXT, or Re-Leased software (advantageous, not essential).
* Creative flair and familiarity with Canva or similar design tools (desirable).
* A proactive, “can-do” attitude with the ability to work independently and as part of a team.
* Discretion and professionalism when handling confidential information.
Why Join the business?
* Varied role with exposure to office management, finance, marketing, and client support.
* Supportive team environment with opportunities to learn and develop.
* Involvement in exciting projects and company initiatives.
* Opportunity to make a real impact in a growing businessBefore You Apply
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Looking for your next career move? Join a top company hiring Office & Administration Assistant job near me in Oakham, District of Rutland! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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