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Office Administrator
Job Posted: an hour ago
Salary: £ Competitive
Job Type: Permanent
Location: OX29, South Leigh, Oxfordshire
Expire in: a month
Job Description
NO AGENCIES, PLEASE.
We are seeking a highly organised, confident and proactive person to support our admin team and HR department. This is a busy and varied role requiring someone who can facilitate the resolution of queries in an efficient and friendly manner whilst representing Zetica.
We are a scientific company with a complex and diverse assortment of roles. Being interested in who we are, what we do, understanding where people ‘sit’ within the company, will help you get to grips with this stimulating position.
You will assist the admin team in their requirements, and you will be trained how to use our purchase order system which is strongly aligned to our accounts system.
This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is very confident in their computer skills, checking information, producing documents and maintaining spreadsheets. It is a full-time role, but part time of at least 0.8 FTE across 5 days would be considered for the right candidate.
You will be responsible for a mix of office administration and HR-related tasks to ensure smooth day-to-day operations on reception.
The Team
You will be reporting directly to the Office Manager while working closely with the HR Manager. You will be part of the administrative team that supports the company on all things logistical and financial. You will be working in a lovely open space and in this position, you will be accessible to all employees, being able to help them with tasks and queries in a discreet manner, within the confines of Zetica’s goals.
Responsibilities
Please note that this is not an exhaustive list.
Reception duties
* Welcoming visitors
* Answering phone calls and organising post/couriers
* Be the first point of contact for queries. This involves knowledge of teams’ roles so you can refer to someone who can help if you cannot facilitate directly
* Monitoring and responding to email correspondence for multiple accounts
* Manage the meeting room bookings, including ordering/organising lunch as requested
General Office Administration
* Responsible for housekeeping of the common areas at Zetica House
* Checking stock and keeping it topped-up (e.g. copiers, stationery, kitchen supplies)
* Purchasing stock when supplies are low
* Organisation of the stationery and marketing cupboards
* Work closely with all the admin teams, including supporting requirements of other departments
* Raise purchase orders, including checking for authorisation and that the supplier is set up
* Schedule interviews and coordinate communication between candidates and hiring managers
* Support onboarding activities, including preparing new hire documents and scheduling inductions
Requirements
* Experience: Previous experience in office administration.
* Skills and behaviours: Proactive, with strong organisational skills, attention to detail, and ability to multitask.
* Communication: Excellent written and verbal communication skills.
* Interpersonal skills: Friendly, professional, and able to interact with a diverse range of individuals.
* Computer literate: Proficiency in Microsoft Office 365 and familiarity with recruitment tools and social media (e.g., LinkedIn, job boards). You will work on spreadsheets and in word/ppt/email.
* Initiative: Ability to work independently and handle confidential information with discretion.
* Team spirit: you will be part of an overall team that supports the entire company. You will be asked to help with tasks usually done by others to cover absencesBefore You Apply
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