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Office Administrator
Job Posted: 7 hours ago
Salary: £ Competitive
Job Type: Permanent
Location: Fraserburgh, Aberdeenshire
Expire in: a month
Job Description
Gray & Adams manufacture specialist temperature-controlled and bespoke vehicles. We are a family-run business that has been trading for over 65 years, offering a friendly and supportive working environment.
We are currently looking for an Office Administrator to join our expert team here at Gray & Adams, Fraserburgh.
The Office Administrator is responsible for performing a wide range of administration tasks within the Finance Department, ranging from the ordering of office stationery and handling of the internal mail to data processing of cash & cheques and performing credit control for the Gray & Adams Fraserburgh entity.
This position supports both the Finance and the Purchasing/Operations departments to ensure business needs are met with minimal disruption.
The role would suit a candidate either beginning their development or looking for the next step in their career in finance.
This role is a full time, 37.5 hours per week, office-based position in our Fraserburgh site.
Key Responsibilities:
Day-to-day activities include but are not limited to the following key duties:
* Posting bank cash/cheques and ensure cheque register is kept up to date
* Processing monthly customer statements once all cash applied
* Oversee the management of the company petty cash
* Weekly physical bank runs with petty cash/cheque deposits
* Management of company credit cards including collating of receipts, reconciliation of monthly statements and posting of credit card journals and recharge invoices.
* Processing internal stock management reports monthly
* Ensure all department filing is kept up to date
* Ordering and stock management of office stationery
* Oversee the collection and delivery of the company mail including franking of royal mail pick ups
* Support the wider Fraserburgh accounts team with daily/weekly/monthly tasks where required for ensuring the integrity of the AR, AP and treasury functions.
* Pro-actively identify/support process improvement opportunities and help to establish best practice, standardisation and ways of working.
* Other ad hoc tasks and projects as required.
Skills and Experience:
* The company is open to all level of experience but desires a candidate who wants to work within an office environment.
* Previous experience or understanding of Excel and other Microsoft Office applications.
Person Specification:
* Able to demonstrate ability to work as part of a small team and wider business stakeholders.
* Positive attitude and initiative, challenging the status quo with new ideas and improvements.
* Performance focus, first time right attitude, with good self-review skills. Strives to improve, learn and utilise feedback.
* Anticipates potential problems and works to overcome them.
* Pro-active and constructive communication with all stakeholders (directors, colleagues, suppliers).
* Good time management skills – ability to independently, plan and prioritise workloads to meet deadlines.
What We Offer:
* 33 Days Holiday: Enjoy a generous holiday allowance.
* Pension Scheme: Group contributory pension scheme.
* Career Development: Training and development opportunities.
* Health & Wellbeing: Comprehensive health and wellbeing support.
Ready to Make a Difference?
If you’re excited about this role and eager to contribute to our ongoing success, we want to hear from you! Apply today and take the next step in your career with Gray & Adams.
Next Steps:
Once you apply, our Recruitment Team will review your CV. If shortlisted, a team member will get in touch to discuss the next steps. Please ensure you have the right to work in the UK and include verification with your application.
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