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Office Administrator
Job Posted: 17 hours ago
Salary: £ 25,000 - 30,000 / Annum
Job Type: Permanent
Location: Caterham, Surrey
Expire in: a month
Job Description
Job Title: Office Administrator / Operations Support
Location: Caterham (relocating to Godstone at the end of the year)
Hours: Monday to Friday, 8:00am – 5:00pm
Salary: £25,000 – £30,000 (DOE) + pension
The Role:
A development specialist working across the South East, with a strong focus on refurbishing pubs, clubs, restaurants, and similar commercial environments, is seeking a proactive Office Administrator / Operations Support to join their team in Caterham.
This is a busy and varied position where you’ll handle the day-to-day administration of jobs, supporting the Operations Director and wider team. The role offers training and career progression as the company continues to expand.
Key Responsibilities:
* Handle incoming calls, take clear messages, and escalate urgent matters.
* Input and update data in client portals, CAFM systems, and internal job management systems.
* Maintain live job notes, send client updates, and chase approvals or purchase orders.
* Raise and track purchase orders, order materials to specification, and arrange couriers/collections.
* Monitor task tracking for job progress, costs, and parts.
* Support the Operations Director with scheduling, permits, RAMS, and Health & Safety documentation.
* Keep shared inboxes organised, filing invoices, quotes, delivery notes, and correspondence.
Skills & Experience:
* Previous admin or operations support experience.
* Proactive and confident working independently.
* Strong written and verbal communication skills, with a clear phone manner.
* Highly organised, detail-focused, and able to multitask.
* Fast, accurate data entry; confident using multiple systems.
* Proficient in Microsoft 365 (Outlook, Word, Excel); quick to learn new software.
* Experience with client portals, CAFM/job management systems (e.g. BigChange) – desirable.
* Knowledge of basic purchasing (raising POs, matching invoices/delivery notes) – desirable.
* Full UK driving licence – desirable.
***For your information:
*Interested? Please send your CV in as a Word format only
**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship),
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