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Office Coordinator

Job Posted: a month ago

Salary: £ Competitive
Job Type: Permanent
Location: Rothwell, City and Borough of Leeds

Expire in: 18 hours

Job Description

Role Summary

The Office Coordinator will provide comprehensive administrative support to the Transformer Services department, covering both business and project-related activities. The role works closely with the existing office team to enhance day-to-day operations and ensure smooth departmental performance.

The post holder will

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    Ensure finished goods meet design specifications and regulatory standards.

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    Support compliance with Quality, Environmental and Health & Safety standards.

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    Contribute to continuous improvement initiatives.

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    Maintain high levels of customer satisfaction.

Main Responsibilities

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    Process timesheets and allocate hours appropriately.

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    Track, approve, and process employee expenses in coordination with Accounts.

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    Maintain document control systems.

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    Coordinate meetings, prepare agendas, record minutes, and track action plans.

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    Perform accurate data entry and record keeping.

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    Monitor and track PAT testing and calibration schedules.

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    Manage travel and hotel bookings for site-based operatives and office staff.

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    Support departmental improvement projects.

Project Administration Duties

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    Process incoming customer orders.

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    Raise and coordinate purchase orders with suppliers.

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    Create and maintain project documentation, including work programmes and schedules.

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    Liaise with internal and external stakeholders for required information.

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    Assist in preparation of documentation for project start-up and completion.

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    Develop and improve administrative processes for efficiency.

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    Take responsibility for assigned projects and tasks.

General Responsibilities

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    Carry out additional reasonable duties as directed by the Line Manager or Management Team.

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    Promote teamwork and cooperation across all depots and the wider Winder Power group.

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    Safeguard company assets.

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    Treat colleagues and customers professionally and respectfully.

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    Act in the best interests of the company at all times.

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    Work responsibly to ensure safe working practices.

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    Follow all Health, Safety, Quality and Environmental procedures.

Qualifications & Skills

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    Minimum 5 years’ experience within an office environment.

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    Experience within the engineering services industry.

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    Proficiency in ERP systems (preferably EFACS).

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    Strong Microsoft Excel skills

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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