Hiring Now: Office Coordinator Near You – Apply Today!
Your Next Office Coordinator Job Starts Here – Apply Now!
Office Coordinator
Job Posted: 4 hours ago
Salary: £ 26,000 - 27,000 / Annum
Job Type: Permanent
Location: Kingswinford
Expire in: a month
Job Description
We are seeking a highly organised and proactive Sample Coordinator to manage and oversee the full lifecycle of product samples. This role is essential to supporting the Sales team and maintaining smooth communication between internal departments, clients, and external partners.
The main duties :
Receive and process sample requests via email and telephone from the Sales team, dealers, and clients.
Accurately record and prioritise all incoming requests.
Check availability of requested samples in current stock.
If unavailable, determine if samples can be recalled from the field or reused to save costs and reduce lead times.
Initiate the sample manufacturing process if needed, ensuring efficiency and minimal delay.
Complete and manage relevant paperwork, including Sample Request Forms and internal records.
Maintain up-to-date logs of sample status, location, and returns.
Liaise with the Transport or Logistics team to arrange timely delivery and collection of samples.
Ensure all transport-related queries or issues are resolved quickly and efficiently.
Proactively chase sales teams, dealers, and clients for outstanding or overdue sample returns.
Manage inventory of finish samples (e.g., fabric, texture, colour swatches).
Send out finish samples on request and reorder stock from suppliers when low.
Perform other administrative tasks as required by the department, including filing, data entry, and office support.
The successful candidate will have the following skills :
Strong organisational and multitasking skills
Excellent verbal and written communication
Attention to detail and accuracy
Ability to work independently and manage workload effectively
Confident in liaising with various departments and external stakeholders
Proficient in Microsoft Office (Word, Excel, Outlook)
Experience with inventory or CRM systems is an advantage
Previous experience in an administrative or coordination role (preferably within Sales Support, logistics, or Supply Chain)
Experience handling product samples, stock, or logistics coordination is highly desirable
A proactive, problem-solving mindset with a focus on efficiency and cost-saving
Office-based with occasional interaction with warehouse or logistics teams
Fast-paced environment with frequent communication needs across departments
In return the company will provide a competitive salary, 25 days holiday plus stats, full product training and a full induction programmeBefore You Apply
Do not include the following in your job application, CV, or cover letter:
- Bank details.
- National Insurance number.
- Date of birth.
You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.
Looking for your next career move? Join a top company hiring Office Coordinator job near me in Kingswinford! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
© Vita CV: Registered in England and Wales (16187919).