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Office Manager
Job Posted: 2 hours ago
Salary: £ 25,000 - 28,000 / Annum
Job Type:
Location: Henley in Arden, Warwickshire
Expire in: a month
Job Description
Office Manager – Part-Time
We have been exclusively retained by a fast-growing and prestigious client on the lookout for a proactive Office Manager to join their offices in Warwickshire.
This is a dynamic and diverse role that involves providing invaluable administrative support for the Managing Director, Finance Director and wider team. A typical work week for this Office Manager will be 25 hours a week, Monday to Friday, 9am – 2:30pm.
Key Responsibilities:
General:
* Diary Management: Ensuring efficient scheduling and coordination of appointments. Producing weekly Team Movement Sheet and distributing to Team.
* Email Inbox Management: Keeping communication flowing seamlessly. Responsible for generic ‘enquiries’ email account and forwarding to relevant Team Members.
* Meeting Organisation: Preparing meeting rooms, meeting papers, lunch and transport, contributing to successful gatherings.
* Event Coordination: Organising hospitality and social events to foster a positive work environment.
* Personal Errands: Providing essential assistance to the Managing Director, Finance Director and wider Team, making their day more manageable.
* Corporate Event Booking: Arranging corporate events and entertaining, including transport and accommodation, enhancing the company's reputation.
* Office Equipment: Responsible for Laptops/Computers, Photocopiers/Printers, Telephones. Raising issues with equipment suppliers for quick resolution.
* PR: to assist with PR and website management.
* Office: Restock and tidy kitchen area daily ensuring a high level of cleanliness and hygiene is adopted. Ensure Meeting Rooms are always tidy throughout the day.
Office Management:
* Office Management: Maintaining a well-organised and well stocked environment including stationery, Brochures, Business Cards and refreshments
* Procurement: Take ownership of all Supplier Contracts to include Phones/Internet, Plumbing, Air Conditioning, EV Charge points, Office Plants, Confidential Waste, Cleaning/ Maintenance of Office Buildings and Grounds, Hygiene Products, Waste and Recycling, Fire Extinguishers, Fire Alarms, Security Alarm, Employers Liability Insurance, Exterior lighting and signage
* Co-ordinate repairs and timely servicing of all office equipment to ensure compliance is met
Finance Duties:
* Receive and input all invoices into Sage Accounting system
* Check all invoices within budget parameters
* Set up fortnightly BACS payments within online banking portal
* Maintain project spend updates
Health and Safety:
* Office: Annual PAT Testing
* First Aid: You will be First Aid qualified (training arranged if required) with responsibility for First Aid supplies/defibrillator and recording any incidents
* Inspection: Inspect Offices regularly for any hazards and rectify
* Policy: Health & Safety Policy – to be issued annually
* Health and Safety Executive: Ensure Offices are HS&E compliant HS&E Poster must be displayed within Office
* DSE: Annual DSE assessment for all Team Members
* Health & Safety Policy Statement: To be reviewed, signed, dated and filed (hard copy and soft copy) annually
* Contact Details: All Team Members to complete an annual Emergency Contact Form
As such we would like you to have:
* Exceptional Communication Skills: Proficiency in both written and spoken English
* Organisational Prowess: A talent for multitasking and meticulous attention to detail
* Finance Tasks: High level of numeracy with intermediate spreadsheet experience
* Prior Experience: A background in administrative or PA roles
* Team Player Attitude: A collaborative spirit that enhances team cohesion
By applying for this position, you authorise Auctoro Recruitment to hold your personal details on file for use in finding you a suitable position. Auctoro Recruitment will never transfer your information to a third party without your prior consentBefore You Apply
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- Date of birth.
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Looking for your next career move? Join a top company hiring Office Manager job near me in Henley in Arden, Warwickshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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