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Office Manager
Job Posted: 11 days ago
Salary: £ 28,000 - 35,000 / Annum
Job Type: Permanent
Location: Stonehouse, South Lanarkshire
Expire in: 17 days
Job Description
Office Manager
Location: Motherwell, Scotland
Sector: Facilities Management
Contract Type: Full-time, Permanent
Salary: Competitive, dependent on experience
Overview:
Our Client is a growing Facilities Management company looking to recruit a highly organised and experienced Office Manager for their operations in South Lanarkshire. The successful candidate will play a key role in supporting day-to-day office and contract administration, coordinating with field teams and senior management, and ensuring smooth delivery of services. Experience using Simpro software is essential for this role.
Key Responsibilities:
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Oversee the daily running of the office and act as a central point of contact for operational and administrative matters
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Use Simpro to manage job scheduling, work orders, invoicing, and reporting
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Support contract delivery by coordinating engineer diaries, purchase orders, and subcontractor activity
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Provide administrative support to management, including document control, timesheets, and compliance records
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Liaise with clients and suppliers to ensure service standards are maintained and issues are resolved promptly
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Monitor performance metrics, generate reports, and ensure accurate data entry within Simpro
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Maintain stock and equipment logs and ensure purchasing aligns with budget and operational needs
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Assist with onboarding and induction of new staff and ensure training records are up to date
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Manage office supplies, H&S documentation, and support general business administration
Requirements:
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Proven experience in an Office Manager or senior administrative role within a Facilities Management or engineering environment
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Strong working knowledge of Simpro software (essential)
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Excellent organisational and time management skills
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Proficiency in Microsoft Office (Excel, Word, Outlook)
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Ability to work in a fast-paced environment and manage multiple priorities
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Strong interpersonal skills and ability to communicate at all levels
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Knowledge of health and safety procedures in an FM environment is advantageous
Benefits:
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Competitive salary
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Company pension scheme
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Opportunities for career development
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Friendly and supportive team environment
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On-site parkingBefore You Apply
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