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Office Manager
Job Posted: 7 hours ago
Salary: £ 30,000 - 40,000 / Annum
Job Type: Permanent
Location: Manchester, Greater Manchester
Expire in: a month
Job Description
The Company
A North West-based contractor renowned for delivering cost-effective, high-quality construction projects. They operate across a broad spectrum of sectors, including Residential, Commercial, Industrial, and Retail, providing services that encompass the full project lifecycle-from initial design and planning through to construction and completion. With a strong track record of successfully completed projects and commitment to exceeding expectations, they focus on achieving exceptional client satisfaction and approval.
The Project
Based in the Manchester office, you will be an integral part of the team, offering both administrative and accounting support to a well-established construction contractor, known for delivering high-quality projects across various sectors including residential, commercial, industrial, and leisure projects. You will support project teams by organising project documentation, scheduling meetings and ensuring smooth communication across departments, while also assisting with accounting tasks when necessary. Your responsibilities will include maintaining accurate, up-to-date financial records, monitoring project budgets and ensuring office operations run efficiently.
Requirements
For this role it is essential that you hold the industry and software experience below;
Extensive experience in the use of Microsoft Office packages including Outlook, Word and Excel Additional skills;
Initiative
Computer literate
Excellent organisation skills
High standards for quality of work
Efficient utilization of relevant accounting software
Understanding of industry qualifications, cards and tickets
Basic understanding of budgeting, cost tracking, and financial reporting
The ability to respond to inquiries and probe into any discrepancies as necessary
A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
Solid understanding of relevant safety standards and regulations in the construction industry
The Role
Job Title: Office Manager
Job Type: Permanent
Project: Various projects across a range of sectors including residential, commercial, industrial, and leisure
Location: Manchester, North West
Reporting to: Managing Director
Duties
Communicate effectively within the team
Track and balance petty cash transactions
Printing, scanning binding / filing documents
Utilise the relevant software tools on a day-to-day basis
Manage data entry, document processing, and updates
Align bank statements with internal records to verify accuracy
Ensure that records are consistently updated and maintained
Liaising with staff and clients in an effective and professional manner
Oversee the handling of incoming emails and postal correspondence
Organise and archive financial documents for auditing and record retention
Ensure precise record-keeping and the efficient organisation of filing systems
Supervise the team, ensuring adherence to all company standards and procedures
Coordinate and manage calendars to optimize scheduling efficiency and prevent conflicts
Process and verify invoices for payment, ensuring accurate entries in the accounting system
Record financial information in accounting software, ensuring databases are updated as necessary
Keep all documentation well-organised, up to date, and easily accessible to those with authorised access
Monitor incoming and outgoing payments, track outstanding invoices, and follow up on overdue accounts
Arrange and manage both physical and digital financial documents to ensure compliance and facilitate auditing
Provide additional support to payroll processing by maintaining employee records, calculating work hours if required
This is a permanent position with an excellent salary on offer for the successful candidate. For more information or to apply please contact James Shorte - Associate Director or Emily O'Grady - Executive Senior Resourcer at Caval on (phone number removed)Before You Apply
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