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Office Manager
Job Posted: 8 hours ago
Salary: £ 28,000 - 28,000 / Annum
Job Type: Permanent
Location: Leatherhead, Surrey
Expire in: a month
Job Description
We are seeking an organised and proactive Office Manager to support the Senior PA & Leadership Team with a range of administrative and operational tasks.
This is a key role that ensures the smooth running of day-to-day office functions and supports recruitment and other operational processes.
The Office Manager will act as a central point of contact across the organisation, working with stakeholders at all levels to maintain a professional, efficient, and compliant working environment.
Benefits:
Extremely generous pension contribution
Free onsite parking
Cycle to work scheme
Complimentary lunches and refreshments
Use of facilities including gymnasium and pool
Employee assistance programme
Job Description:
* Manage the company’s calendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering.
* Draft communication for events and ensure its timely publication to all stakeholders
* Collating responses and work with key teams to ensure smooth running of events
* Contribute to smooth running of consultation appointments
* Liaising with IT on correct set up and troubleshooting issues that may occur
* Support colleagues to ensure training is set up for all staff and completed on time
* Support SLT including providing useful information to new recruits to ensure a smooth joining process
* Supporting the Senior PA and SLT in the drafting and formatting of company handbooks
* Ordering unique items not provided by regular suppliers
* Managing the Office email inbox and ensure that emails are dealt with promptly
* Draft recruitment material including adverts and applicant information packs
* Manage process of receiving applications, acknowledgments to applicants, distribution etc
* Support the assessment of applicants including organising interview schedules
* Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW)
* Assist with induction of new staff including facilitating set up on the company systems
* Manage the production and secure use of staff passes
* Work with Finance team to ensure they have necessary information for new and leaving staff.
Professional Skills & Standards
* Fully proficient in Microsoft Office with excellent IT skills
* Excellent oral and written communication.
* Ability to look ahead and plan to ensure that required tasks are completed in advance
* Professional at all times: adopt smart business dress each day, attention to detail, work accurately and quickly, be warm and approachable, calm under pressure and collaborative.
* Undertake reasonable tasks required by the MD’s PA or members of the Senior Leadership Team
* Maintain strict confidentiality at all times
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employerBefore You Apply
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