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Office Manager
Job Posted: 12 days ago
Salary: £ 28,000 - 30,000 / Annum
Job Type: Permanent
Location: Belfast, City of Belfast
Expire in: 16 days
Job Description
Office Manager
An amazing opportunity has arisen within my client based in the Private Healthcare Sector.
Office Manager:
30 Hours per week permanent basis with potential to extend to 37.5 hours
About our team: We are an independent psychology practice delivering specialist assessment and support to adults, children and their families. We offer a range of services including therapeutic interventions, programmes of training, medico legal work and support to families. We have a number of staff and associates including admin, social work and psychologists specialsing in both children and adults.
Responsibilities:
* Overseeing the day to day running of a busy private practice helping to deliver our objectives
* Overseeing compliance with practice policies and procedures for all clinical and non-clinical staff and associates
* Ensuring compliance with all contracts and service level agreements within the practice
* Directly managing a team of 6 admin staff
* Managing admin staff rotas including sickness and absences
* Managing admin staff performance, appraisal and development
* Handling compliments and complaints from clients and service-users
* Organising and chairing regular team meetings, setting and reviewing team agendas Identifying, implementing and updating policies and procedures according to changes in practice policy, good practice guidelines and legislation.
* Maintaining admin and clinical offices with regards equipment and resources required Assist, support and collaborate with our Safeguarding Lead assuming shared responsibility for safeguarding practices policies and procedures
* Maintaining mandatory training records for all staff and associates Information Governance lead with awareness of GDPR and Data Protection
* Work collaboratively with our finance administrator to ensure effective management of invoices and payments.
* Experience with setting up and managing Marketing campaigns
As a high quality and growing private practice you will have come from a background that provides you with a solid experience of leadership and managing staff teams. This role will require you to have excellent communication and interpersonal skills. The ability to work in a fast paced environment, respond quickly to changing demands and having the skills to prioritise effectively is essential. We are a busy practice and are looking for someone who is a creative problem solver and who is keen to use their own initiative to find solutions and develop smart systems and processes. Possess a very good attention to detail.
What we Offer:
* We are open to discussing flexible working arrangements
* We can offer a combination of home and remote working arrangements
* Company Nest Pension
* 25 days annual leave (calculated pro-rata)
Essential Criteria:
* At least 2 years experience in a similar Office Management role.
* Experience of organising small scale events for trainers
* Excellent IT skills and keenness to learn and use our own IT platforms
* Experience of using Client Relation Management systems (CRM)
Desirable Criteria:
* Have access to a car
* Experience in a healthcare environmen:
NB* "No candidate will meet every single desired qualification. If your experience looks a little different from what we have identified and you think you can bring value to the role, we would love to learn more about youBefore You Apply
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- National Insurance number.
- Date of birth.
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