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Office Manager
Job Posted: 4 hours ago
Salary: £ 35,000 - 42,000 / Annum
Job Type: Permanent
Location: Ellon, Aberdeenshire
Expire in: a month
Job Description
Office Manager / Executive Assistant - Subsea Sector | Aberdeenshire Location: Aberdeenshire Salary: Competitive, DOE Type: Full-time, Permanent
If the below role looks of interest please send CV directly to be considered.
Are you a proactive, organised, and personable professional looking to make a real impact in a dynamic subsea business? Our client, a growing player in the offshore energy sector, is seeking a versatile Office Manager / Executive Assistant to support both operational excellence and executive leadership.
This is a pivotal role that blends day-to-day office management with high-level executive support. You'll be the go-to person for facilities, logistics, and internal coordination-while also acting as a trusted right hand to the Managing Director.
🛠 Office Management Responsibilities
Act as the first point of contact for staff regarding facilities and office-related issues
Manage relationships with building maintenance contractors and service providers
Oversee employee mobile phone contracts and renewals
Coordinate with marketing and events teams for trade stands, exhibitions, and internal events
Maintain office supplies, equipment, and vendor relationships
Support onboarding of new staff and ensure smooth office operations
Assist with basic finance admin (e.g., invoice tracking, petty cash, supplier payments)🧭 Executive Assistant Duties
Manage complex travel arrangements for the Managing Director, including international itineraries
Screen and prioritise calls, emails, and meeting requests
Prepare agendas, take minutes, and follow up on action items from leadership meetings
Support diary management and ensure optimal scheduling across time zones
Handle confidential information with discretion and professionalism
Assist with internal communications and occasional board-level reporting🎯 What We're Looking For
Proven experience in office management, executive support, or a similar hybrid role
Strong organisational skills with a calm, solutions-focused approach
Excellent communication and interpersonal abilities
Comfortable working in a fast-paced, technical environment
Proficiency in Microsoft Office Suite; familiarity with CRM or ERP systems is a plus
A genuine interest in the energy or subsea sector is welcomed🌟 Why Join?
This is more than just a support role-it's a chance to be embedded in a business that's shaping the future of offshore energy. You'll work closely with senior leadership, contribute to a collaborative culture, and enjoy the variety that comes with supporting both people and operationsBefore You Apply
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