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Office Manager
Job Posted: 2 days ago
Salary: £ 23,500 - 23,500 / Annum
Job Type: Permanent
Location: Luton, Bedfordshire
Expire in: a month
Job Description
Job Title: Office Manager / Administration Manager / Executive Assistant
Location: Luton
Salary / Benefits: £23500 pa
Hours: Hours 35 hours per week Monday to Friday, 9am to 5pm Reception cover once per week 12noon - 8pm, weekend work may be required
We are recruiting for the role of Office Manager. This is an exciting opportunity for a highly organised and proactive professional to join our client’s dynamic team. As an Office Manager, you will be at the heart of the organisation, ensuring smooth office administration, effective communication, and strong executive support.
Key Responsibilities:
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Act as Office Manager, overseeing all aspects of administration and office management including telephones, post, stationery, and office maintenance.
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Maintain electronic and paper filing systems, databases, personnel, and legal records.
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Provide a professional reception service, welcoming visitors, organising room bookings, and coordinating refreshments.
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Manage room hires, marketing, and development opportunities to maximise income streams.
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Support financial administration, including managing petty cash, processing invoices and expenses, and producing reports.
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Assist with budgeting, procurement, and compliance reporting to the Charity Commission, Companies House, and banks.
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Oversee communications and engagement, producing newsletters, managing the website, social media, and local marketing campaigns.
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Coordinate events, training sessions, and community activities, and maintain strong relationships with stakeholders and community partners.
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Provide executive support to the Chief Executive, managing emails, correspondence, meetings, reports, and Board and governance processes.
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Uphold the charity’s values and contribute flexibly within a small team environment.
Required Skills and Experience:
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Proven experience in office management, administration, or executive support.
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Strong organisational skills and attention to detail.
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Excellent communication skills, both written and verbal.
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Ability to manage multiple tasks and priorities efficiently.
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Proficiency with office software and databases.
Preferred Skills and Experience:
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Experience working in a charitable or community-focused organisation.
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Knowledge of compliance and reporting requirements for charities.
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Experience in communications, social media, and event coordination.
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Previous experience providing support to senior executives or Board-level staff.
Alternative Job Titles: Administration Manager, Executive Assistant, Office Administrator, Operations Coordinator, Executive Officer.
To apply: Please submit your CV and a covering letter highlighting your relevant experience for the role of Office ManagerBefore You Apply
Do not include the following in your job application, CV, or cover letter:
- Bank details.
- National Insurance number.
- Date of birth.
You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.
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