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Office Manager - Mat Cover

Job Posted: 2 days ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Contract
Location: Leeds, West Yorkshire

Expire in: a month

Job Description

Role: Office Manager

Contract Type: Maternity Cover, 10 Months minimum with potential of permanent role at the end

Salary: £30-35,000 FTE

Location: Outskirts of Leeds City Centre, Hybrid

Start Date: ASAP

Are you an organised and proactive individual with a passion for creating a positive workplace environment? Our client, a rapidly growing organisation is seeking an Office Manager to keep their office running smoothly for a fixed term of 10 months. This is an exciting opportunity to play a crucial role in ensuring a productive and welcoming atmosphere for all employees and visitors.

About the Role:
 As the Office Manager, you will be the central point of contact for employees, visitors, suppliers, and facilities partners. Your main goal will be to maintain a safe, well-organised, and efficient workplace. This role involves a variety of responsibilities, including:

Office Administration:

Serve as the first point of contact for general queries
Maintain office policies and guidelines
Support diary and room bookings
Assist with onboarding new starters
Manage stock and ordering of office supplies, kitchen items, and run the weekly food shop
Monitor inventory and reorder supplies before shortages occur
Ensure tidy kitchens, meeting rooms, and communal spaces 

Facilities Management:

Act as the main contact for building management, contractors, and suppliers
Report, track, and resolve facilities issues (e.g., faulty equipment, furniture repairs)
Coordinate maintenance visits and uphold office standards
Manage building access, including ordering and maintaining access fobs
Keep accurate records of on-site visitors and coordinate visitor access
Support workplace health and safety compliance
Help plan and coordinate fire evacuation procedures and drills
Assist with risk assessments and stay informed on procedures
Build and maintain effective relationships with office suppliers, service providers, and facilities partners
Manage communications, deliveries, and service requests while reviewing supplier performance and escalating issues as needed 

Front of House:

Welcome visitors, clients, and suppliers warmly and professionally
Manage arrivals and ensure meeting rooms are presentable
Oversee incoming deliveries
Identify opportunities to improve office processes 

About You:
 We're looking for someone who:

Has previous experience in office management or a similar role
Possesses strong organisational skills and excellent communication abilities
Can build positive relationships with employees, suppliers, and external partners
Has a proactive approach and a keen attention to detail
Can resolve issues calmly and efficiently
Is comfortable managing practical workplace tasks and coordinating contractors
Has a good working knowledge of Microsoft Office, Google Workspace, and office systems 

If you're ready to make a difference and contribute to a dynamic team, we want to hear from you!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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