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Office Manager/ Senior Executive Assistant
Job Posted: an hour ago
Salary: £ 40,000 - 45,000 / Annum
Job Type: Permanent
Location: West Bromwich
Expire in: a month
Job Description
Office Manager/Senior Executive Assistant
Permanent
Location: West Bromwich - fully onsite
Role Overview:
This newly created role provides high-level administrative and executive support to the Chief Executive and senior leadership team. The postholder will lead a small team of Executive Assistants, ensuring efficient and professional service delivery. The role requires exceptional organisational, interpersonal, and leadership skills to manage a fast-paced workload, coordinate key projects, and maintain strong relationships with internal and external stakeholders.
Key Responsibilities:
Provide proactive PA support to the Chief Executive and oversee executive support services.
Manage scheduling, meeting preparation, event planning, and stakeholder liaison for the senior team.
Lead and develop the Executive Assistant team, ensuring high standards and continuous improvement.
Maintain effective communication with internal and external stakeholders on behalf of the leadership team.
Oversee meeting logistics, including agendas, minutes, action tracking, and documentation.
Improve and manage systems for room bookings, stakeholder engagement, events, and office operations.
Prepare presentations, reports, and correspondence as required.
Support senior leaders in their roles and responsibilities.
Manage general office functions, including procurement and administrative support.
Coordinate high-profile events and visits in collaboration with relevant teams.
Promote a collaborative and inclusive team culture.
Uphold values related to safeguarding, health and safety, and equality.
Participate in organisational activities such as planning and development.
Maintain confidentiality and ensure efficient digital record-keeping.
Prioritise and delegate tasks to ensure smooth office operations.
Identify and implement improvements to administrative processes.
Adhere to risk management protocols and report potential risks.
Person Specification:
Experience:
Extensive experience supporting senior executives in medium to large organisations
Line management and team development experience
Proven track record in high-quality administrative service delivery
Skilled in preparing reports, analysing data, and improving servicesSkills & Abilities:
Proficient in Microsoft Office and digital tools
Excellent communication, time management, and organisational skills
Strong judgement, discretion, and ability to manage competing priorities
Confident in stakeholder engagement and decision-making
Job Title: Office Manager/ Senior Executive Assistant
Location: West Bromwich, UK
Rate/Salary: (phone number removed) - (phone number removed) GBP Yearly
Job Type: Permanent
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)>
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)>
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy ShieldBefore You Apply
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