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Operations Co-Ordinator - Industrial Services

Job Posted: 24 days ago

Salary: £ Competitive
Job Type: Permanent
Location: HP14, Stokenchurch, Buckinghamshire

Expire in: 3 days

Job Description

Administrator Support – Industrial Services
Location: Hybrid. Stokenchurch. One day per week in office
Salary: £26-£28k DOE
Contract: Full-time, permanent
Hours: 37.5 hours
About the Role
We’re looking for a highly organised and detail-focused Administrator Support professional to join our Industrial Services team.
This is a key role at the heart of operations — supporting billing, invoicing, scheduling, and coordination of inspections, while ensuring accuracy across multiple systems and maintaining a high level of customer service.
If you enjoy structured work, thrive on organisation, and take pride in getting the detail right, this role offers a great opportunity to play a vital part in a busy and growing function.
What You’ll Be Doing
Billing & Invoicing
• Prepare and issue invoices accurately and on time
• Collate and process supplier and customer invoices
• Match invoices to purchase orders and contractual agreements
• Resolve any discrepancies in billing documentation
Purchase Orders
• Raise and manage purchase orders in line with business requirements
• Ensure alignment with agreed budgets and terms
• Maintain accurate records and supporting documentation
Data & Systems Management
• Accurately input and manage data across multiple internal systems
• Maintain clear, organised, and up-to-date records
• Ensure consistency and integrity of information across platforms
Operations Coordination
• Schedule and coordinate industrial services inspections
• Liaise with internal teams and external providers to ensure smooth delivery
• Support efficient planning and execution of operational activities
• Customer Liaison
• Act as a key point of contact for customer queries
• Provide support on bookings, invoicing, and service-related requests
• Build positive relationships and deliver a high standard of service
About You
You’re someone who enjoys working in a structured, process-driven environment and takes pride in delivering accurate, high-quality work.
Essential Skills & Experience
• Previous experience in an administrative or support role
• Strong attention to detail, particularly in financial or data tasks
• Experience with invoicing, billing, and purchase order processes
• Comfortable working across multiple systems and databases
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Ability to work independently in a hybrid/remote environment
Desirable
• Experience within industrial services, inspections, or a similar sector
• Familiarity with financial systems and processes
Key Attributes
• Proactive and self-motivated
• Highly organised with a structured approach
• Reliable and deadline-focused
• Professional and customer-oriented
• Strong attention to detail
What’s in It for You
• Hybrid working flexibility
• Opportunity to play a key role in a growing operational team
• Exposure to a global, well-established organisation
• Supportive and collaborative working environment
Additional Information: All activities are carried out in line with company policies, including Health & Safety, data protection, and compliance standards.
No agencies please

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Looking for your next career move? Join a top company hiring Operations Co-Ordinator - Industrial Services job near me in HP14, Stokenchurch, Buckinghamshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!