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Operations Manager/ PA - Hybrid working
Job Posted: 5 hours ago
Salary: £ 40,000 - 50,000 / Annum
Job Type: Permanent
Location: City of London, Greater London
Expire in: a month
Job Description
We are looking for an amazing Operations Manager for a city-based boutique Legal Recruitment firm. The role is hybrid with 2 days working in the office based near Bank Station, 3 days WFH.
You will be supporting a close-knit, friendly, but incredibly busy team. The role is varied and will keep you on your toes! We are looking for a candidate who has worked in a similar role and can bring a diverse skillset to help the office. You will also be supporting the Director with PA duties.
Recruitment/legal background could be beneficial for this position, but not essential.
Operations Management
Dealing with office landlord in relation to the lease and rent
Ordering office supplies and hardware
Organising all team and client events and meetings
Managing insurance coverage (reviewed annually)
Liaising with suppliers – database, IT support, advertising, software (Pirical and vacancy soft)
Managing Nest Pension Scheme
Creating, updating and maintaining company policies
Managing phone contracts
Recruitment and Admin Support
Liaising with clients and candidates to organise interviews
Formatting CVs and Business plans using Word/PowerPoint
Loading candidate CVs to jobs portals
Collating information for candidates re: jobs
Using search databases such as Pirical to create market maps
Maintaining company database
Responding to client pitches and tenders, supplying market data requested by clients
PA Support – diary organisation, organising restaurant bookings and travel.
IT
Dealing with all IT related matters including annual audits and security in conjunction with IT
support company
On and off boarding
Finance
All invoicing/billing/expenses - using Xero accounting software
Chasing unpaid invoices
Tracking and recording all billing and ensuring database and operations finance documents
balance
Management of company bank account
Paying company VAT and Corporate Tax
Marketing and Business Development
Managing company LinkedIn account
Producing content for social media channels and website
Writing recruitment adverts
Producing market and salary updates for clients and candidates
Creating marketing and business development materials such NQ and PSL handbooks
Website
Manging and updating company website in conjunction with web/design agency
Managing domain names via Go Daddy. Dealing with any domain name/trademark issues in conjunction with lawyers
Compliance and Certifications
Managing GDPR process and certifications
Recruitment and Employment Confederation REC – maintaining membership
Information Commissioners Office (ICO) - Check auto-renewal annually, make any necessaryupdates and download certificate
Maintaining Cyber Security, Cyber Essentials annual certification, in conjunction with IT supportcompanyBefore You Apply
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