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Operations & Scheduling Coordinator
Job Posted: 14 days ago
Salary: £ 26,000 - 32,000 / Annum
Job Type: Permanent
Location: Failsworth, Borough of Oldham
Expire in: 14 days
Job Description
Talent is recruiting the right hand to a fast-moving founder - to help shape the future of a growing business.
We’re looking for a sharp, dependable, and commercially switched-on Operations & Scheduling Coordinator to join a values-led, fast-growing company operating in the property and compliance space.
This is a hands-on, varied role for someone who thrives on ownership, autonomy, and making things happen. You’ll be a key player - not just a behind-the-scenes organiser.
You’ll be part of the team on-site in our Failsworth office, five days a week
The package on offer for this role is as follows:
* Salary Up to £32,000 + bonus after probation for new business wins
* Based in Failsworth (Greater Manchester) - full-time, in-office
* Monday–Friday, with occasional local travel
* Bonus scheme, career progression, mentoring from founder
The Role
Key Responsibilities:
* Manage the founder’s calendar, diary, meetings, and logistics
* Scheduling & coordination - book and coordinate compliance services ( Asbestos, PAT, Fire Risk, etc).
* Maintain annual compliance calendars for clients.
* Liaise with subcontractors and field staff to ensure deadlines are met.
Client Service
* Handle inbound enquiries and provide updates to clients.
* Send job confirmations and trigger review requests after appointments.
Bookkeeping & Finance
* Prepare quotes and invoices via Xero.
* Upload receipts, reconcile transactions, and chase outstanding payments.
Admin & Support
* Maintain subcontractor records, certifications, and insurance documentation.
* Support HR admin (holiday tracking, onboarding paperwork).
* Provide diary management and inbox triage for the director when required.
* Marketing Support (light) - Assist with LinkedIn updates, collecting testimonials, and keeping brochures up to date.
The Person
You’ll be naturally proactive, organised, and unflappable - the kind of person who thrives with variety and doesn’t need micromanaging. Confident when speaking with clients one moment and tradespeople the next. Proficient with Xero and cloud-based tools (Google Drive, CRM). Enjoys process, structure, and customer service.
You’ll need:
* At least 2 years in a support role (Ops Coordinator, or Office Manager-style)
* Experience juggling multiple moving parts - and staying in control
* Confidence using tools like Google Drive, WhatsApp, Xero, CRM platforms, and LinkedIn
* Great written and verbal communication skills
* A head for problem-solving and the initiative to get stuck in
* Bonus if you’ve worked in property, compliance, or marketing outreach
* Extra bonus if you’ve worked in a founder-led or small-business environment
More than happy to discuss, even if you’ve not done everything on the spec feel free to get in touch and I’d be happy to advise as best I canBefore You Apply
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