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Operations Support Administrator
Job Posted: 8 days ago
Salary: £ 25,000 - 25,000 / Annum
Job Type: Permanent
Location: Bromsgrove, Worcestershire
Expire in: 20 days
Job Description
Job Overview
We are seeking a dedicated Operations Support Administrator to join our Client's dynamic team. In this role, you will provide essential administrative and operational assistance to ensure the smooth functioning of daily business activities.
Key responsibilities
Operations
o Assisting Operations Managers / Supervisors in day to day support
o Managing the scheduling of maintenance contracts with customers and subcontractors
o Maintaining job reports on Simpro (or other system)
o Assessing the job reports and matching to invoice – highlighting additional requirements from jobs
o Ensuring customers receive job reports
o Supporting Maintenance Supervisor with callout scheduling
o Update callout sheet for purchase orders and subsequent invoicing
o Remedial breakdown for PPM reports and quoting – assessing
o CRM updates for remedial quotes sent
o Chase remedial quotes
Financial
o Assisting Clerical Manager in day to day administration on Finance systems
o Chase debtors
o Updating bank reconciliation
o Managing compilation of monthly expense reports
o Spares quoting, sales orders, courier and invoicing
o Support for month end and audit
o Monthly invoicing and project assistance
General Clerical
o CRM updates for invoicing and projects
o Managing product imports from quotations in the CRM system
o Have a full and current working knowledge of general administration work so as to be able to support the team as required
o To make outgoing calls to follow up on remedials quotations that have been issued
To be successful in this role you will:
o Have appropriate experience in a customer focused environment
o Have already achieved GCSE grades C/4 or above in Maths and English Language (or equivalent)
o Possess a positive attitude and strong work ethic
o Ideally have experience of having worked as part of a team
o Have experience of working with computerised systems, including data entry and calculations (Word, Excel, Outlook)
o Require willingness to learn new skills including QuickBooks, producing quotes and online audit software
Desirable Attributes
o Excellent telephone manner
o Experience with using various social media systems
o Eye for detail
o Multi-tasking skills
o Good writing skills
Benefits:
o 22 days holidays plus bank holiday
o Contributory pension scheme
o Private healthcare
o Training
o Other benefits are availableBefore You Apply
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Looking for your next career move? Join a top company hiring Operations Support Administrator job near me in Bromsgrove, Worcestershire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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