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PA Programme Controls

Job Posted: 11 days ago

Salary: £ Competitive
Job Type: Contract
Location: Suffolk

Expire in: 17 days

Job Description

Job Title: PA - Programme Controls

Location: Suffolk (Hybrid Working Available)

Start date: ASAP

Job Purpose

To provide high-level Personal Assistant and administrative support to senior leaders within Programme Controls, ensuring efficient coordination of diaries, meetings, documentation, and communication across the function. The role supports smooth day-to-day operations within a fast-paced project and programme environment.

Key Responsibilities

Provide professional, accurate, and reliable PA and administrative support
Support wider business unit with general administration tasks as required
Coordinate and support team assistants to ensure efficient admin coverage
Manage complex diaries, schedules, and itineraries
Organise travel, accommodation, hospitality, and meeting logistics
Prepare weekly meeting packs, agendas, and supporting documentation
Attend meetings, take accurate minutes, and track actions
Maintain and update contact lists, records, and filing systems
Ensure documents are correctly stored, organised, and accessible
Liaise with internal and external stakeholders across multiple locations
Produce reports, presentations, and business documentation using Microsoft Office and other IT systems
Maintain accurate data records and ensure information is up to date
Process purchase orders and support invoice tracking in line with finance procedures
Maintain local cost records and support financial administration
Provide office services including reprographics, binding, and document preparation
Respond to telephone and email enquiries in a professional and timely manner
Keep team members informed when out of office and escalate issues where necessary
Maintain confidentiality and handle sensitive information appropriately
Maintain training and induction logs and liaise with HR where required

Essential Skills & Experience

Previous experience in a PA, team assistant, or administrative support role
Strong organisational and time-management skills
Ability to work independently and proactively
Excellent written and verbal communication skills
High level of accuracy and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong interpersonal skills with ability to engage stakeholders at all levels
Competent in Microsoft Office (Word, Excel, PowerPoint) and Outlook
Experience producing professional documents, reports, and presentations
Ability to handle confidential and sensitive information with discretion
Ability to adapt to new systems and changing processes

Desirable Skills

Experience within a PMO, programme, or project controls environment
Experience using document management or collaboration systems (e.g., Business Collaborator)
Knowledge of financial admin processes such as invoicing and purchase orders
French language skills (written and spoken) beneficial due to stakeholder interaction

Key Behaviours

Professional, reliable, and discreet
Highly organised and methodical
Flexible and adaptable to changing priorities
Strong team player with a collaborative approach
Proactive and solutions-focused attitude.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring PA Programme Controls job near me in Suffolk! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!