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Part-time Administration Assistant

Job Posted: 4 hours ago

Salary: £ 15 - 15 / Hour
Job Type: Permanent
Location: London

Expire in: a month

Job Description

A super opportunity has arisen for an Administration Assistant for a wonderful charitable organisation based in Hampstead who are looking for a well-organised and friendly person to join their small, dedicated team. This is a varied and rewarding role for someone who enjoys supporting others, keeping things running smoothly, and contributing to a busy local charity.

This is a part-time position for 15 hours per week (flexible hours to be agreed) with an attractive rate of £15.00 per hour.

About the Charity
The Community Centre has been at the heart of NW3 for decades, offering a welcoming space for people of all ages. From Under 5s groups to classes for older residents and their much-loved Saturday Market, they provide activities and services that bring people together and strengthen their community.

About the role
As an Administration Assistant you will provide efficient and professional administrative support to the Centre Manager, COO, trustees, and volunteers. You’ll also play a key part in managing bookings and finances for our Saturday Market — a Hampstead tradition that supports local traders and community spirit.

Key Responsibilities include:

Being the first point of contact for visitors and enquiries
Providing day-to-day administrative support to the Centre team
Processing invoices, petty cash, and expense claims
Managing stallholder bookings, communications, and payments for the Saturday Market
Supporting community events, classes, and room hire arrangements
Maintaining accurate data and records for reporting
General Administration

Provide day-to-day administrative support to the Centre Manager and team
Act as the first point of contact for enquiries by phone, email, and in person
Maintain electronic and paper filing systems
Order office supplies and ensure resources are available for staff and activities
Assist with preparing reports, newsletters, and general communications
Finance & Data Support

Process invoices, petty cash, and expense claims in line with procedures
Produce invoices and maintain accurate records for the Saturday Market stallholders
Support the Centre Manager with financial monitoring and reporting
Record and collate service user data for reporting to funders and trustees
Saturday Market Administration

Administer stallholder bookings for the Saturday Market
Liaise with stallholders regarding availability, payments, and queries
Issue invoices and receipts, ensuring timely payments are made
Maintain up-to-date records of stallholders and attendance
Community & Service Support

Provide a friendly and professional welcome to visitors, service users, and volunteers.
Support the coordination of community activities, events, and classes.
Assist with room hire bookings and set-up arrangements.
What They Offer

A supportive and friendly workplace at the heart of Hampstead
Opportunities for training and professional development
A chance to make a meaningful difference in your local community
About you
You’ll be an organised, approachable person who takes pride in helping things run efficiently. You’ll enjoy working with people, balancing multiple tasks, and supporting a community-focused team.

Essential skills and experience:

Strong administrative and organisational skills with attention to detail
Good written and verbal communication skills
Confident using Microsoft Office (Word, Excel, Outlook) and spreadsheets/databases
Ability to manage multiple priorities and deadlines
Friendly, approachable manner and committed to providing excellent customer service
A team player, with flexibility to adapt to the varied needs of a busy community centre.
Desirable:

Previous experience in an administrative role (ideally in a charity or community setting)
Basic finance experience (invoicing, petty cash, reconciliations)
Experience dealing with bookings and payments.
Ideally experienced in Wix Website Management
Familiarity with safeguarding, GDPR, and confidentiality practices
Understanding of community organisations or local markets
Please note that the Closing Date for applications is 11.59pm on Friday 16 January 2026.

How to Apply
Please note that eRecruitSmart is advertising on behalf of the organisation and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to.   Please only apply if you consent to these terms.

You must reside in and have eligibility to work in the UK.   Please note, only suitable applicants will be contacted.  If your address and contact details are not on your CV, you will not be considered.

We look forward to hearing from you

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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