Hiring Now: People Coordinator Near You – Apply Today!
Your Next People Coordinator Job Starts Here – Apply Now!
People Coordinator
Job Posted: 12 hours ago
Salary: £ 27,000 - 30,000 / Annum
Job Type: Permanent
Location: RH8, Oxted, Surrey
Expire in: a month
Job Description
WELCOME TO LINAKER
With 40% year-on-year growth and a portfolio that spans hospitality venues, commercial office spaces, high-security environments—and more—we’re scaling fast and evolving how we support the people who power our business.
For over 30 years, Linaker has delivered hard FM solutions that keep buildings safe, compliant, and performing at their best. Our reputation is built on technical excellence, local responsiveness, and a culture of trust, care, and reliability. As we continue to grow, we’re investing in the systems, teams, and experiences that make that growth sustainable—from the ground up.
ABOUT THE ROLE
As a People Coordinator, you’ll be at the heart of our employee experience—delivering seamless, people-first support across the full employee lifecycle. From onboarding and fleet coordination to compliance and engagement, you’ll ensure operational excellence and cultural alignment in everything you do.
This role is pivotal in maintaining legal rigour, enhancing employee satisfaction, and supporting the day-to-day functioning of the People team. You’ll work closely with Talent Acquisition, Fleet, and internal stakeholders to ensure every new hire feels welcome, every process runs smoothly, and every record is accurate and audit-ready.
It’s a brilliant opportunity for someone already operating in an HR capacity—perhaps in administration or coordination—who’s ready to take the next step. You’ll be empowered to own key processes, contribute to continuous improvement, and shape the systems that support our growing workforce. With exposure across onboarding, compliance, fleet, and engagement, you’ll gain hands-on experience in a fast-paced, operationally complex environment where no two days are the same.
If you’re organised, proactive, and passionate about making a difference behind the scenes, this role offers the chance to grow your impact—and your career—within a team that’s driving real change.
WHAT YOU WILL BE RESPONSIBLE FOR
People Support & Administration
Act as the first point of contact for general People queries, escalating where appropriate
Maintain HRIS records and support reporting needs for People metrics
Accurately respond to absence notifications and support absence tracking, probation reviews, and performance documentation
Raise and process changes to contracts of employment
Apply for DBS checks for new engineers and audit existing records for expiry
Ensure references are completed for all new hires
Offer-to-Start Coordination
Liaise closely with the Talent Acquisition team to ensure a seamless transition from offer acceptance to onboarding
Ensure all required documentation is received and processed for new starters
Prepare and issue contracts, welcome packs, and onboarding materials
Coordinate with internal stakeholders to ensure operational readiness for each new hire
Coordinate induction schedules and deliver a consistent, values-led welcome
Order uniforms via our wardrobe management system
Create engaging onboarding documentation for use across the business
Offboarding
Manage leaver processes including exit interviews, final documentation, and system updates
Coordinate the return of assets (tools, uniforms, fleet items) and ensure compliance with offboarding protocols
Fleet Administration Support
Support the Fleet Manager in overseeing fleet operations, ensuring vehicles are maintained, serviced, and compliant
Conduct driving licence checks for new starters and maintain audit records
Track fuel usage, maintenance costs, and fleet expenditure, providing data-driven insights
Assist with vehicle procurement and defleeting, liaising with suppliers to ensure cost-effective operations
Maintain accurate records of vehicle usage, servicing, insurance, and compliance
Support the development and enforcement of fleet policies, including safety and regulatory protocols
Conduct regular audits and inspections to ensure vehicles are in optimal condition
Collaborate with our insurance provider to manage coverage and claims efficiently
WHAT WE ARE LOOKING FOR
We’re looking for someone who’s organised, proactive, and passionate about delivering a brilliant employee experience. You’ll thrive in a fast-paced environment and bring a people-first mindset to everything you do.
Strong administrative and organisational skills with exceptional attention to detail
Experience in HR coordination or a similar operational support role
Familiarity with HRIS platforms (experience with Moorepay is a plus) and Microsoft Office suite
Excellent communication skills and the ability to build trust across teams
Confidence managing multiple priorities and working independently across home and office settings
This is a hybrid role with your primary base at our Oxted office. However, flexibility to travel across our other offices from time to time is a must
A proactive nature, with a hunger to learn and improve processes
A good sense of humour and a naturally positive outlook
Passionate about all things people and delivering a seamless candidate and employee journey
Previous experience in hard FM or technical environments is a bonus—but not essential.
We value transferable skills and a willingness to learn
THE PACKAGE
25 Days holiday plus bank holidays.
Buy and sell holidays.
One paid day per year for volunteering, giving back to causes that matter to you
Recognition programs that celebrate your contributions and impact
Plenty of opportunity for progression.
Death in service after a qualifying period of 2 years.
Performance profit related bonus.
Bags of exposure to working in a fast-paced HR/Recruitment functionBefore You Apply
Do not include the following in your job application, CV, or cover letter:
- Bank details.
- National Insurance number.
- Date of birth.
You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.
Looking for your next career move? Join a top company hiring People Coordinator job near me in RH8, Oxted, Surrey! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
© Vita CV: Registered in England and Wales (16187919).