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Personal Assistant

Job Posted: 15 days ago

Salary: £ 17 - 17 / Annum
Job Type: Permanent
Location: Potters Bar, Hertfordshire

Expire in: 12 days

Job Description

Key Result Areas of the Role

• Establishing and maintaining efficient office systems and ensuring the provision of a full secretarial and administrative service for the Hospital & HD.
• In conjunction with HD, ensuring effective co-ordination and reporting of quality systems
• In conjunction with HD ensuring all policies and procedures are maintained and up to date.
• Ensuring all Policies & Procedures are adhered to.
• Co-ordinating reports for submission to various external and internal bodies.
• Organising meetings, venues and book accommodation where required, plus prepare agendas.
• Taking and producing minutes as and when required.
• Ensuring post and e-mails are actioned promptly.
• Liaising with external parties and agencies as required.
• Establishing and maintaining an effective filing system, to include paper and electronic.
• Preparing and administering Clinical Governance meetings.
• Undertaking any other tasks requested that are commensurate and reasonable with the post holders level of responsibility.
• Complying with the guidelines laid down regarding confidentiality, disclosure of information and Data Protection.
• Maintaining as confidential at all times information relating to patients, staff and hospital business.
• Participating in the Company’s appraisal process.
• Maintaining mandatory and professional development requirements.
• Attending meetings relevant to the department, and internal / external training events as and when required.
• Taking personal responsibility for ensuring the work practices and the environment meet the requirements of the Health and Safety at Work legislation and reporting all deficits to management.
• Undertaking any other reasonable requests as made by your Line Manager.
• Providing cover for colleagues within the department when they are absent and/or on annual leave.
To be successful as a PA to Hospital Director you’ll need:
Skills/Knowledge
• Experienced and proficient in all Microsoft Office products including Word, Excel, Powerpoint
• Verbal and written communication skills
• Administrative and secretarial skills
• Telephone systems
• Minute taking
• Organisational skills
• Interpersonal skills
• Numerical and verbal literacy skills
• Diplomatic when dealing with sensitive matters
• Ability to make judgments unaided and to work proactively
• Able to maintain confidentiality at all times

Before You Apply

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Bank details.
National Insurance number.
Date of birth.

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