Hiring Now: Personal Assistant Near You – Apply Today!

Your Next Personal Assistant Job Starts Here – Apply Now!

Personal Assistant

Job Posted: 15 days ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Permanent
Location: Farnworth

Expire in: 12 days

Job Description

Position: Personal Assistant to the Managing Directors

Location: Bolton (Head Office)

Hours: Full-Time, 40 Hours per Week

Reports To: People & Communications Manager / Managing Directors

Role Overview

We are seeking a highly organised, professional, and proactive Personal Assistant to provide confidential administrative and executive support to the Managing Directors. This role is pivotal in ensuring the efficient management of diaries, meetings, communications, travel arrangements, and business documentation, allowing senior leadership to focus on strategic priorities and business growth.

In addition to executive support, the successful candidate will assist with office management activities and provide wider administrative support across the business, helping to maintain a professional, efficient, and well-organised Head Office environment.

Key Responsibilities

Manage complex diaries, appointments, and meeting schedules for the Managing Directors.
Coordinate internal and external meetings, including agendas, presentations, and supporting documentation.
Arrange travel, accommodation, and itineraries.
Draft and manage correspondence, reports, presentations, and business documents.
Take meeting minutes and track actions where required.
Act as a professional first point of contact for clients, suppliers, and stakeholders.
Support company events, meetings, hospitality, and internal communications.
Assist with office management, including supplies, facilities coordination, filing systems, and visitor management.
Maintain confidential records and documentation in line with GDPR requirements.
Support board reporting, document approvals, audits, accreditations, and business administration activities.
Identify opportunities to improve administrative processes and office efficiency.

Requirements

Essential:

Previous experience as a Personal Assistant, Executive Assistant, or Senior Administrator.
Experience supporting Directors or senior leadership teams.
Excellent diary management, organisational, and multitasking skills.
Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
Excellent written and verbal communication skills.
Ability to handle confidential and commercially sensitive information with discretion.
Strong attention to detail and ability to work independently.

Desirable:

Level 3 Business Administration qualification or equivalent.
Experience within construction, facilities management, engineering, or property services.
Experience organising company events and stakeholder meetings.
Experience supporting senior leaders within an SME environment.

Key Skills

Executive & Diary Management
Meeting Coordination & Minute Taking
Office Administration
Stakeholder Management
Document Control & Reporting
Event Coordination
Confidential Information Management
Communication & Relationship Building
Planning & Prioritisation
Microsoft Office Suite

Personal Attributes

Professional, trustworthy, and discreet.
Highly organised and detail-oriented.
Proactive and solution-focused.
Adaptable and able to manage changing priorities.
Strong interpersonal and customer service skills.
Accountable, reliable, and committed to excellence.

Career Development

This role offers excellent opportunities for progression into Executive Assistant, Office Manager, Business Support Manager, or Executive Office Manager positions, supported by ongoing professional development and training

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Personal Assistant job near me in Farnworth! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!