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Personal Assistant
Job Posted: 11 hours ago
Salary: £ 35,000 - 40,000 / Annum
Job Type: Permanent
Location: London
Expire in: a month
Job Description
We have a client in London, a design agency that work in the interior’s world and the owner of the business needs a personal assistant ASAP
This company are one of many we are working with this year who are back in the office 5 days a week, please be aware of this – cannot be changed to suit your personal circumstances, they are based near to Paddington train station and very easy to get to from that station
Tasks and Duties
Oversees and keeps order with communications so all emails are responded to
Takes ownership of all administrative duties for the owner at home and in the office
Handles and responds to all correspondence including phone calls, emails and letters
Schedules appointments and organises diary entries.
Sets reminders for meetings, appointments, and other important tasks
Reorganises diary throughout the day based on external and business priorities
Takes notes at meetings, prepares the minutes, and subsequently distributes to all participants
Liaises with other members of staff and external parties such as clients and press
Prepares expense reports and maintains a filing system
Creates, edits, and updates spreadsheets as and when needed
Schedules sometimes complex travel arrangements for senior executives as well as clients, when applicable
Undertakes ad hoc tasks when required
Maintains IT setup and works with our IT support company for all IT needs
Organises events typically at high level
Prepares letters, presentations, and reports
Understands the needs of the business as well as private PA demands and is able to balance the two
Liaises with all house staff and nanny, guiding house staff as needed
Clarifies menu and shopping needs with principals and house staff
May involve Ad hoc driving to school pick-ups as required so being able to drive is a must
Manages shopping & returns, including the purchase of gifts
All private PA related tasks
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