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Project Administrator
Job Posted: a day ago
Salary: £ 32,000 - 35,000 / Annum
Job Type: Permanent
Location: London
Expire in: a month
Job Description
Project Support Officer
Location; London Office Based
Salary upto £35,000 per annum
We are looking for a bright and ambitious Project Administrator to join our team and work closely with both our Project and Central Teams. You will play a key role in supporting accurate commercial and financial reporting, ensuring contractual and regulatory compliance across multidisciplinary major infrastructure projects.
This is a full-time role, with a strong presence in our London office (minimum 4 days a week), and offers the opportunity to contribute directly to the smooth delivery of some of our most exciting projects.
Role & Responsibilities
Larger Projects – Primary Role
* Rapport support: Working with task owners to input fees, billing schedules, resource plans and subcontractor information
*
Timesheet completion: Ensuring timely and accurate recording, including from subconsultants
Application for Payment / Invoicing preparation
Expense preparation
Updating trackers of all project processes
Compliance: Assisting in the qualification and onboarding of subconsultants, including IR35 and H&S documentation (with support from Commercial and People Teams)
Filing: Ensuring project documentation is complete and accessible in advance of any client or statutory audit
Smaller Projects
* Supporting project delivery and compliance processes
* Rapport input: Fees, billing schedules, resource allocation, subcontractor information
* Timesheet completion monitoring
* Invoicing
* Compliance: Ensuring subcontractor appointments and relevant IR35 and H&S documentation are in place
* Filing and record-keeping
Requirements
* Minimum 4 years’ experience in a project support or administration role within the built environment (engineering/architecture preferred)
* Experience using ERP systems (Rapport3 or similar)
* Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint
* High attention to detail and highly numerate
* Fluent written and spoken English
* Strong organisational and communication skills
* Comfortable working in a fast-paced environment and managing multiple workstreams
What we offer
* Comprehensive pension scheme
* Flexible working including 9-day fortnight scheme
* Life Assurance – 4x Salary
* Private medical insurance with access to WeCare 24/7 GP service
* Health Assured Employee Assistance Programme
* Cycle to work scheme and other benefitsBefore You Apply
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