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Project Coordinator / Administrator
Job Posted: 7 days ago
Salary: £ 40,000 - 50,000 / Annum
Job Type: Permanent
Location: Nottingham, Nottinghamshire
Expire in: 21 days
Job Description
Projects Coordinator / Administrator:
Location: East Midlands (office-based, with occasional site travel)
We’re working with a well-established contractor in the UK water sector, looking to appoint a Projects Administrator to support delivery across a range of clean and wastewater projects.
This role will suit someone with strong organisational skills and experience in project or site-based administration, ideally within construction, utilities, or infrastructure environments.
The Role:
* Provide administrative support to project managers and delivery teams
* Maintain accurate project records, ensuring documentation is organised and audit-ready
* Manage site documentation including RAMS, permits, and compliance records
* Track document submissions, approvals, and revisions (document control)
* Raise purchase orders and assist with supplier quotations
* Maintain procurement logs and support invoice reconciliation
* Coordinate plant and equipment hire, including tracking usage and off-hire
* Ensure accurate records of plant hire periods and costs
* Act as a key link between site teams and office-based delivery teams
* Maintain project trackers covering costs, procurement, and progress
* Support reporting on project performance, risks, and status
* Assist with H&S documentation and compliance processes
Requirements:
* Previous experience in an administrative or project support role
* Strong organisational skills with excellent attention to detail
* Experience maintaining records, documentation, and trackers
* Exposure to purchase orders, procurement, or supplier coordination
* Confident communicator, able to liaise with site and office teams
* Ability to manage multiple tasks in a fast-paced environment
Qualifications:
* GCSEs (or equivalent) including Maths and English
* Full UK Driving Licence
* Proficient in Microsoft Office (Excel, Word, Outlook)
Desirable:
* Experience within water, utilities, construction, or engineering sectors
* Familiarity with procurement systems (SAP, Oracle, Coins, etc.)
* Experience with document control systems / CDEs
* Knowledge of plant hire processes and cost tracking
* Basic understanding of project delivery and commercial processes
* CSCS / IOSH or similar H&S awareness
* Business Administration qualification (NVQ Level 2/3 or equivalent)
If interested to hear further, please apply online and a member of the team will be in touchBefore You Apply
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