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Project Coordinator
Job Posted: 8 hours ago
Salary: £ 35,000 - 40,000 / Annum
Job Type: Permanent Contract , Temporary
Location: Fleet, Hampshire
Expire in: a month
Job Description
An established contractor specialising in fire protection and passive fire safety works is seeking a proactive and organised Project Coordinator to join their team in Fleet. This is a fantastic opportunity for someone who enjoys variety, coordination, and working across both pre-construction and project delivery functions within a fast-paced environment.
The Role
You’ll play a key part in supporting both the Preconstruction and Projects teams — coordinating tenders, preparing quotations, managing project documentation, and ensuring that compliance and quality standards are upheld at every stage.
Responsibilities:
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Manage the tender documentation process – downloading, logging, and tracking tender opportunities to ensure accurate version control.
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Complete Invitation to Tender (ITT) and Supplier Questionnaire (SQ) documents to support new business submissions.
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Coordinate site visits for the estimating team, liaising with clients and managing schedules.
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Monitor and distribute all correspondence for live tenders, ensuring timely and compliant responses.
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Review and proof quality responses prepared by the Bid Writer, ensuring high evaluation standards.
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Support tender processes for fire door projects, including reviewing documents and preparing accurate quotations.
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Raise purchase orders (POs) and create project files for new works.
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Support project teams with administration, reporting, and certification for completed fire door projects.
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Price small works projects as required, including fabric, mechanical, and electrical works.
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Support both the Projects Operations Manager and Preconstruction Operations Manager with daily coordination and project documentation.
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Onboard and maintain supplier and subcontractor records, ensuring all compliance, insurance, and accreditation documents are up to date.
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Monitor supply chain performance through KPI tracking and feedback to maintain high quality and efficiency standards.
Skills & Experience Required:
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Proven experience in construction or fire protection administration, bids, or estimating.
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Strong understanding of tendering and project documentation processes.
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Excellent communication and organisational skills, with the ability to manage multiple tasks simultaneously.
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Proficient in Microsoft Office (Excel, Word, Outlook) and confident using internal systems and trackers.
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Detail-oriented, process-driven, and comfortable working to deadlinesBefore You Apply
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Looking for your next career move? Join a top company hiring Project Coordinator job near me in Fleet, Hampshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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