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PTW Co-ordinator / Document Controller
Job Posted: 2 days ago
Salary: £ 18.11 - 18.11 / Hour
Job Type: Temporary
Location: Evanton
Expire in: a month
Job Description
Our Oil & Gas client is seeking a highly organised and detail-oriented Permit to Work Co-ordinator / Document Controller to join their team on a full-time, ongoing contract basis.
This key role supports the smooth operation of the facility by managing document control and permit to work processes with accuracy, flexibility, and professionalism.
Key Responsibilities:
Create Permit to Work (PTW) packages following instructions from Maintenance Technicians, OMF Co-ordinators, Operations, and Contractors/Subcontractors.
Enter and update PTW information including status changes, work order numbers, and permit numbers.
Ensure all PTW packages are reviewed and authorised by QHSES and validated by Management.
Maintain and update the list of authorised permit authorisers, ensuring it is accessible in the PTW office.
Scan, store, and manage electronic copies of completed PTWs, ensuring adherence to retention policies.
Create rollover permits as required and update the Permit Register accordingly.
Manage the movement, recording, tracing, filing, and distribution of all non-UKBU Project specific documentation.
Ensure document control processes comply with company policies and industry standards.
Maintain an up-to-date Drawing Register and print/distribute the latest revisions of documents and drawings.
Assist UKBU Document Control personnel as needed.
Support visitor and subcontractor inductions on site,
Compile and organise electronic files and deliverables for project compliance and timely submission.
Provide administrative assistance to Operations, Maintenance & Facilities Lead and other departments as required.
Adapt to day-to-day changes and maintain flexible work patterns to meet the demands of a busy operational environment.
What We’re Looking For:
Essential:
Strong proficiency in Microsoft Office, especially MS Word and PDF management.
Good understanding of document control processes.
Excellent communication skills and positive service attitude.
Ability to work independently and as part of a team.
High level of organisation, attention to detail, and competence.Desirable:
Background in Safe Systems of Work.
Recognised qualifications in document control and/or technical writing.
Familiarity with ISO 9001 standards related to documentation and data control.
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatmentBefore You Apply
Do not include the following in your job application, CV, or cover letter:
- Bank details.
- National Insurance number.
- Date of birth.
You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.
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