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Purchase Ledger Assistant

Job Posted: 20 days ago

Salary: £ 30,000 - 30,000 / Annum
Job Type: Permanent
Location: Woking, Surrey

Expire in: 7 days

Job Description

Woking (Hybrid after 3-Month Probation)

Up to £30,000 per annum

No onsite parking available

About the Role

We are looking for a detail-oriented and proactive Purchase Ledger Assistant to join a busy and fast-paced finance team. This role is ideal for someone with strong accounts payable experience who enjoys working collaboratively with both internal teams and external suppliers.

You will play a key role in ensuring the smooth running of the purchase ledger function, maintaining accurate financial records, and supporting timely payments.

Key Responsibilities:

Accurately post supplier invoices and staff expense claims, ensuring correct matching to purchase orders and goods receipts
Prepare and process weekly payment runs, ensuring all payments are accurate and made within agreed terms
Reconcile supplier statements and promptly investigate and resolve discrepancies
Liaise with internal departments and external suppliers to resolve queries efficiently
Set up new supplier accounts, ensuring all required checks and documentation are completed
Respond to supplier queries via telephone and email in a professional and timely manner
Process manual payments outside of the standard BACS cycle and allocate them correctly
Assist in managing the shared Accounts Payable inbox
Complete credit application forms for review and approval by the AP Manager
Proactively manage and clear aged items, meeting deadlines consistently
Provide support and cover for team members during periods of absence 

Skills & Experience Required:

Minimum of 2 years' recent experience in a purchase ledger or accounts payable role (essential)
Strong understanding of 3-way matching (purchase order, goods receipt, invoice) (essential)
Experience working with multiple ledgers and handling high transaction volumes (advantageous)
Excellent attention to detail and high level of accuracy
Strong organisational and time management skills, with the ability to prioritise workload effectively
Confident communicator with the ability to build strong working relationships
Ability to work independently, use initiative, and perform well under pressure

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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