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Reception and Facilities Assistant

Job Posted: 3 minutes ago

  • Salary: £ 26,000 - 28,000 / Annum

    Job Type: Permanent

  • Location: Guildford, Surrey

Expire in: a month

Job Description

Our client is seeking a proactive and well-organised Reception and Facilities Assistant to join their friendly and fast-paced office in Guildford. This is a varied position where no two days are the same, supporting the smooth running of reception and general office operations while ensuring the workplace remains a welcoming and efficient environment. You’ll be part of a collaborative team that supports colleagues across the business, taking on a wide range of tasks and adapting to changing priorities. This is a fully office-based role, five days per week. Key Responsibilities: Reception Duties * Act as the first point of contact for all visitors, providing a warm and professional welcome. * Handle incoming calls and emails, ensuring enquiries are dealt with promptly and efficiently. * Manage meeting room bookings and refreshments, making sure rooms are well prepared for meetings and events. * Maintain the reception area to a high standard of tidiness and presentation. * Open and close the reception area when required. Office and General Administration * Process incoming and outgoing post, including use of the franking machine. * Arrange courier collections and deliveries, ensuring timescales and budgets are met. * Assist with cheque requests and daily banking as needed. * Keep shared areas and service points well stocked and organised. * Help maintain office systems and records and support internal communications such as newsletters. Facilities Support * Support the Facilities Manager with day-to-day coordination and maintenance matters. * Report and follow up on any premises or equipment issues. * Liaise with suppliers and contractors as needed. * Assist with office activities and staff events such as breakfast orders and deliveries. * Ensure compliance with company policies and health and safety standards. About You You’ll be someone who enjoys being at the heart of a busy office, with a helpful attitude and a genuine interest in keeping things running smoothly. You’ll bring: * Strong organisational skills and the ability to juggle multiple priorities. * A confident, professional approach when dealing with colleagues and visitors. * A calm and adaptable manner, especially in a fast-paced environment. * Good IT and administrative skills, with strong attention to detail. * A proactive mindset and happy to roll up your sleeves and get involved wherever needed. * A positive outlook and team-focused approach. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted

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