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Secretary to Executive Director (Hybrid)
Job Posted: 6 hours ago
Salary: £ 28,672 - 28,673 / Annum
Job Type: Permanent
Location: B76, Minworth, City and Borough of Birmingham
Expire in: a month
Job Description
Penns Personnel are delighted to be recruiting a Secretary on behalf of our prestigious client. Situated on the outskirts of Sutton Coldfield this membership-based organisation is looking for a highly organised and proactive professional to provide comprehensive secretarial and administrative support to the Executive Director – Business Development and, where required, the wider Business Development team.
This is a varied and fast-paced role that requires excellent organisational skills, strong communication abilities, and the confidence to manage multiple priorities with professionalism and discretion.
Key Responsibilities:
* Effective diary management and full administrative support for meetings – arranging and attending where required, preparing agendas, taking accurate minutes, creating action plans, and monitoring progress against deadlines.
* Ensuring all relevant materials are prepared in advance, including presentations and reports.
* Coordinating all travel, transport, and associated requirements (flights, rail, accommodation, car hire, visas, foreign currency, etc.).
* Screening phone calls and emails, using initiative to respond, delegate, or draft replies as appropriate, and maintaining an organised mailbox.
* Managing and authorising expenses for the Executive Director and direct reports, in line with company policy.
* Providing extensive project support, including maintaining and updating project boards
* Preparing cost data for budgeting and forecasting.
* Carrying out research and compiling information to support decision-making and project delivery.
* Assisting in the coordination of business events – liaising with venues, managing guest lists, invitations, and tickets, and attending in-person as required.
Essential skills and experience:
* Proven experience providing secretarial support at Director or Senior Management level. Strong administrative skills.
* Confident minute-taker, able to produce both verbatim and summary records.
* Excellent IT proficiency, including MS Word, Excel, PowerPoint, and database management.
* Strong organisational skills with the ability to prioritise effectively and work to tight deadlines.
* High attention to detail and accuracy.
* Excellent written and verbal communication skills.
* A flexible, ‘can do’ attitude with the ability to use initiative and work proactively.
* Discretion, professionalism, and the ability to handle confidential information appropriately.
This is an exciting opportunity to play a key role in supporting business growth and development at a senior level. You will be joining a collaborative and supportive team, where your organisational skills and proactive approach will make a real difference. If you are a highly motivated and professional Executive Assistant looking for your next challenge, we would love to hear from youBefore You Apply
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Looking for your next career move? Join a top company hiring Secretary to Executive Director (Hybrid) job near me in B76, Minworth, City and Borough of Birmingham! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!
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