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Senior Administrative Assistant (Minute Taking / Public Sector)
Job Posted: 2 hours ago
Salary: £ 16.9 - 16.9 / Hour
Job Type: Contract
Location: Lisburn, County Antrim
Expire in: a month
Job Description
Senior Administrative Assistant - Communities (Temporary ongoing)
About the Role
We are currently recruiting a Senior Administrative Assistant to join the Leisure & Community Wellbeing Directorate within the Communities Unit at Lisburn and Castlereagh City Council.
This is a key role providing high-level confidential administrative and secretarial support to the Head of Communities, working across Arts, Culture, Community Services, Community Planning, PEACE, and PCSP functions.
You will play a vital part in ensuring the smooth running of the department, liaising with senior officers, elected members, and external stakeholders while managing a varied and fast-paced workload.
Key Responsibilities
Provide confidential secretarial and administrative support to the Head of Communities
Manage diaries, emails, meetings, and stakeholder engagement
Produce reports, agendas, and minutes for committees and working groups
Handle correspondence and prioritise incoming communications
Maintain filing systems, databases, and administrative records
Monitor and record absence, leave, and personnel data
Support budget tracking, petty cash, and credit card reconciliation
Arrange meetings, events, hospitality, and associated logistics
Deal with complaints and enquiries, escalating where necessary
Support continuous improvement of administrative systems and processes
About You
Essential Requirements:
5 GCSEs (Grades A-C) or NVQ Level 2 (or equivalent)
OR a minimum of 4 years' relevant administrative experience
At least 2 years' experience supporting a senior manager
Experience in minute taking and using office administration systems
Strong IT skills, including Microsoft Word, Excel, and Outlook
Location - agan Valley Island, Lisburn (BT27 4RL)
£16.90 per hour
37 hours per weekBefore You Apply
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