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Site Secretary

Job Posted: 23 days ago

Salary: £ 250 - 300 / Day
Job Type: Contract
Location: Irvine, SCT, GB

Expire in: 4 days

Job Description

Job Title: Site Secretary

Location: Scotland (Energy from Waste Facility)

Company: H9 Talent Solutions

About the Role

H9 Talent Solutions is seeking a highly organised and proactive Site Secretary to support operations at a leading Energy from Waste (EfW) facility in Scotland. This role is pivotal in ensuring the smooth day-to-day administrative functioning of the site, supporting both management and operational teams in a fast-paced, safety-critical environment.

Key Responsibilities

Provide comprehensive administrative support to the Site Manager and wider site team

Manage site documentation, including reports, permits, and compliance records

Coordinate meetings, prepare agendas, and take accurate minutes

Maintain filing systems (electronic and hard copy) in line with company and regulatory requirements

Act as the first point of contact for visitors, contractors, and external stakeholders

Support health, safety, and environmental documentation processes

Assist with procurement processes, including raising purchase orders and tracking deliveries

Handle incoming communications (emails, calls, correspondence) and distribute appropriately

Support onboarding processes for new staff and contractors

Ensure office supplies and site facilities are maintained efficiently

Requirements

Proven experience in an administrative or secretarial role, ideally within industrial, energy, or construction environments

Strong organisational and multitasking skills with excellent attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Ability to work independently and manage competing priorities

Excellent communication and interpersonal skills

Familiarity with health & safety procedures and documentation is desirable

Experience with document control systems is an advantage

Personal Attributes

Professional and approachable manner

Strong problem-solving skills and initiative

High level of confidentiality and integrity

Adaptable and resilient in a dynamic working environment

Before You Apply

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Bank details.
National Insurance number.
Date of birth.

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