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Team Administrator
Job Posted: a few seconds ago
Salary: £ Competitive
Job Type: Permanent
Location: W1U, Manchester Square, Greater London
Expire in: a month
Job Description
Team Administrator (Part Time)
Job purpose:
This job is to provide flexible administrative support services to the Team Co-ordinator and wider team.
Working 21 hours per week - working pattern to be agreed (some hours on Tuesday morning and Friday are essential - office / hybrid basis)
Key responsibilities:
* To provide support to the Team Co-ordinator and the wider team
* Meetings and Events: Co-ordinate meetings, roundtable sessions, internal and external team events, including scheduling and handling logistics
* Assisting in the production of written or visual materials (such as presentations, training materials, agendas, meeting notes) to company’s quality standards using in-house templates and adhering to house style rules
* Assisting in updating the team’s internal pages and company’s CRM system
* Assisting in electronic document filing and keeping internal team project records up to date
* Deputising on selective tasks for Team Co-ordinator when required
* Collaborate with colleagues to support team goals
Job activities:
* Using Excel to update records eg project pipelines, meeting schedules, rotas, and records to share with other departments
* Booking internal and external meetings and socials, travel arrangements, meeting rooms with refreshments and IT requirements; adhering to company’s guidance on client and staff entertaining, using the corporate travel booking system and internal meeting room booking platform
* Assisting with organising schedule of meetings with external industry contacts
* Assisting with external and internal meeting presentations
* Collecting and electronically filing key advice papers, contracts and precedent documents
* Tracking invoices and liaising with the finance department to provide required monthly information
* Assisting with invoice production in the absence of the Team Co-ordinator
* Assisting with collating attendees to attend industry events eg conferences, webinars and ensuring compliance procedures are followed
* Assisting with organising internal and external team training sessions
* Internet research on industry news
What skills, qualities and experience are we looking for?
* Enthusiastic, reliable individual with experience in a similar administrative role. Must be comfortable working both independently and as part of a team and be willing to be flexible.
* Strong oral and written communication skills, with excellent grammar skills for proofreading and writing correspondence.
* Competent across Microsoft Office applications including good knowledge of Excel, Word, PowerPoint, Outlook. Willing to be trained on in-house systems, house style and billing process.
* Highly organised and detail orientated personality. Comfortable with multi-tasking at pace and highly skilled in prioritising tasks and organising work effectively to meet deadlines including in the presence of competing priorities and demandBefore You Apply
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