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Technical Assistance
Job Posted: 45 minutes ago
Salary: £ 15 - 16 / Hour
Job Type: Contract
Location: BT3, Whitehouse Upper, City of Belfast
Expire in: a month
Job Description
he post-holder will report to the relevant Officers and be responsible for:
? Supporting the co-ordination of Safety and Compliance unit activities and working closely with the wider unit team to deliver service, departmental and corporate objectives.
? Co-ordinating all data associated with an integrated records management system, for the updating of relevant computer applications and registers, and for the production of reports to assist with the expeditious management of the section.
? Assisting with the input of condition survey and compliance data to property database and production of management reports as required, including maintenance of the property database.
? Co-ordinating effective responses to requests for information on quality, compliance and condition issues using relevant software.
? Assisting with the production of general documentation linked to the procurement process, raising purchase orders, liaising with quantity surveyors, and implementing the administrative practices and procedures as modified from time to time, to satisfy the requirements of customers and clients.
? Assisting as required in all other areas of the units work.
Summary of responsibilities and personal duties
1. Carry out all assigned duties to ensure optimal performance and the achievement of the units financial and operational targets.
2. Assist with the setting up, updating, control, maintenance, and use of an integrated records management system incorporating (but not limited to) a condition survey database, planned maintenance programme, building logbooks, a CAD document depository and a compliance database including the input of data and management of files, both electronic and hard copy.
3. Regularly update information systems with incoming data, certificates, service reports, contractors reports, and other details in a timely and efficient manner.
4. Assist in the co-ordination, control, storage, management, receipt and issue of documentation within the section and with external sources, both electronic format and hard copy, including drawings, specifications, service records,
As installed records, files, certificates, and correspondence.
5. Assist in the production and preparation of procurement documentation with relevant Officers.
6. Assist in the maintenance, control, and management of maintenance contract records including the raising, processing, and issue of purchase orders as directed by relevant officers.
7. Assist in the production of timely and accurate reports for planned maintenance, condition surveys, compliance issues, Building Log Books, CAD Management and related information as directed.
Applicants must be able to demonstrate evidence of the following special skills and attributes which may be tested at interview:
Communication skills: an ability to demonstrate good oral and written communication skills and to convey complex information on service issues.
Customer care skills: an ability to deal with and respond to the needs of a diverse range of internal and external customer groupings including construction and legal professionals and members of the public.
Team working skills: an effective team member with the ability to work towards and achieve team goals and outcomes.
Information technology skills: an ability to use standard Microsoft Office programmes and appropriate specialised programmes.
Decision making and problem solving skills: an incisive and practical approach to problem solving including the ability to know when to make a decision individually and when to seek assistance.
Working planning skills: an ability to prioritise work, understand work plans and follow through programmes to ensure that work is completed satisfactorily to achieve personal targets.
Technical Assistance Technical AssistanceTechnical Assistance Technical Assistance Technical Assistance Technical Assistance Technical AssistanceBefore You Apply
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