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Temp Institute Manager
Job Posted: 5 minutes ago
Salary: £ Competitive
Job Type: Temporary
Location: City of London, London
Expire in: a month
Job Description
Job Title: Temp Institute Manager
Location: London, WC1
Contract: 6 months
Hours: 36.5 hours
Rates: £35.88-44.77 per hour
Job Description
SRG are looking for a temporary institute manager for a university based in London. We are seeking to recruit an experienced Operations Manager for the Institute of Prion Diseases. This post is the senior professional services manager for the Institute. The Institute Manager works closely with and reports to the Institute Director providing excellent service delivery to the Institute's academic and research staff; enabling and adding value to the activities that are core to the Institute.
The Institute Manager takes responsibility for the smooth running of all aspects of the Institute's operational support services. This includes finance, IT, HR and scientific support services including Biological and Histology Services, Health & Safety, laboratory, buildings and space management collectively Professional Services.
Duties and Responsibilities
The primary functions of the position are to:
To lead the professional services operational, technical and administrative functions ensuring the support services are delivered in an efficient, responsive and professional manner supporting excellence in research, education, knowledge transfer and enterprise.
Ensure the Institute operates within the set budgetary frameworks and policies, providing budgetary and financial management of the Institute and optimising the use of resources.
Proactively support the role of the Institute Director in implementing the Institute's scientific and operational strategy and inhouse strategy, maintaining oversight of the operation and performance of the Institute.
Collaborate and coordinate with relevant business partners and professional services leads to ensure services delivery at Faculty, School and university level meet the needs of the Institute.
Ensure the Institute is compliant with statutory regulations and MRC/Institute policies and procedures are implemented and operated effectively.
To manage the Institute's external relations initiatives.
Operational Management and Services
Provide effective leadership and management of the Institute's professional services and technical team, reviewing workloads, resources and training needs.
To ensure the provision of a high quality and reliable operational service across the Institute (including both operational sites) in support of all areas of the academic endeavour.
To ensure the Institute, as a customer, obtains an efficient and effective service from the Professional Services Divisions through close liaison with the Faculty Director of Operations and Institute-facing Professional Services Business Partners.
To manage Institute resources, including finance, staffing, space and facilities to ensure effective stewardship and continuity of services keeping the Director fully updated on finances across the Institute.
To regularly review the Institute's operational structure with a view to ensuring an efficient and effective service and to manage changes to the structure as the needs arise.
Ensure the Institute has effective governance structures, and the Institute Leadership Team can effectively monitor the performance of the Institute and progress on key goals and objectives.
Regularly review local Institute policies and procedures, in line with guidelines and legislative requirements, with a view to improving the operational service provided.
Work with the Director to promote effective internal communication and build staff engagement.
Oversee operational activities at the Biological Services Facility (BSF) with close working with the Manager of the BSF and their staff
Have overall responsibility for the management of buildings and facilities (including involvement in space planning) at the Institute's two sites.
Work together with the Institute Laboratory Manager and Biological Services Manager to oversee/manage short, medium and longer term estates projects.
Work with the Institute Safety Officer to ensure compliance with health & safety legislation; implementation of local health & safety policies (i.e. local arrangements for safe working) including: local fire training, risk assessments and accident reportingStrategic Development and Planning
To advise and assist the Director in identifying short-, medium- and long-term strategic objectives and priorities, providing relevant background data as appropriate to support the decision-making processes.
Assist the Director to develop and implement the Institute strategy and policy, ensuring alignment with Faculty strategic plans as well as MRC strategic plans as appropriate.
Coordinate the Institute's submission to the annual planning cycle and the production of business cases.
To lead on the annual budgeting cycles (FY August - July,) and prepare budgetary submissions in consultation with the Director, senior colleagues and key Faculty and personnel.
To lead on the UKRI/MRC annual budgeting (FY April - March) and quinquennial cycle planning in consultation with the Director and senior colleagues and allocate PI and support service budgets.
Oversee the preparation of business cases for capital expenditure.
Oversee the compilation of annual UKRI/MRC Management Accounts and Annual Returns, Annual Directors reports and Annual Assurance Statements.Finance and Resource Management
Ensure that policies and procedures are followed as well as relevant University Unit UKRI/MRC policies and procedures are followed.
Provide support to Principal Investigators and support service budget holders to ensure effective research/financial management.
Have Authorised signatory responsibility on financial paperwork and Systems (MyHR, Portico, Worktribe).
Approve the creation of accounts and maintain an overview of all account balances.
Oversee the work of staff supporting the finance and research administration functions to provide Principal Investigators with appropriate support for the preparation of research grant and contract applications.
Approve research grant and contract applications supported by valid costings on systems (e.g. Worktribe and JeS).
Oversee PhD studentship expenditure and payment of stipends.
Approve staff appointments and funding changes on grants and awards.
Help coordinate the submission for the Research Excellence Framework.
Ensure central RIS services are fully utilised for costings, contracts, collaborations and material and data sharing agreements.
Set budgets which align with academic and MRC Unit Quinquennial funding plans, communicate in-year positions for the Institute and ensure that annual financial performance targets are met.
Liaise with funding bodies, sponsors, suppliers and service providers to ensure maximisation of the Institute's funds.
To ensure the provision of effective pre-award and post-award support services, working closely with Research Services and where appropriate Consultants.
To coordinate the approval process for research grants and contract applications and enterprise and innovation contract proposals with the Governance Officer where relevant.Experience and Qualifications
Proven track record in a senior role in administration, operations and management within a higher education environment.
Promoting excellence in areas of administration and the provision of support services, including the setting of service standards and monitoring of performance.
Recruiting, managing and developing individuals effectively and advising on employment issues at a senior level.
Demonstrable experience of effective budgetary management and control of a large scale, complex budgetary unit, including achieving annual targets on a regular basis.
Demonstrable experience of research funding principles and governance.
Demonstrable experience of enacting principles of employment law underpinning university HR policy (e.g. equal pay issues, job evaluation, clinical and honorary contracts, doctors' training/career structures, fixed term contracts).
Educated to minimum of degree level and preferably PhD level in scientific discipline
Experience of project and change management.
Experience of effective budgetary management and control.
Detailed knowledge of research grant, contracts and other agreements
Experience of recruiting, managing and developing individuals.
Experience of working with business partners (e.g. Human Resources Consultancy teams and Information System Divisions) to deliver services, and implement change management and strategy
Experience of working with NHS partners and clinical academics.
Good understanding of the higher education policies, practices and procedures.Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancyBefore You Apply
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