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Temporary Admin

Job Posted: 13 days ago

Salary: £ 16 - 17 / Annum
Job Type: Temporary
Location: WR9, Hampton Lovett, Worcestershire

Expire in: 15 days

Job Description

Minimum 1-month contract, with potential for extension

  * Full-time, office-based role

  * Must be comfortable working independently, including working alone in the office on occasions

  * Droitwich area

Overview

  * Assist in the smooth and efficient running of the office, with a strong focus on customer service

  * Provide proactive, complex, and comprehensive administrative support to the Senior Leadership Team, ensuring all matters are handled professionally and confidentially

Key Responsibilities & Duties

Act as the first point of contact, ensuring queries are logged on the database and escalated to the relevant person

Organise and provide administrative support for internal meetings and events (including invitations, agenda preparation, minutes, and catering)

Arrange cost-effective travel and accommodation for senior team members as required

Record and track cases via tracker, spreadsheet, or similar systems, and report updates as required

Maintain and monitor the internal personnel database, ensuring timely notifications, benefits administration, and payroll updates where necessary

Inform payroll of starters and leavers, and maintain accurate database records

Administer the organisation’s benefits scheme

Manage subscriptions/payroll deductions, ensuring rates are accurate on both the database and payroll systems

Ensure all stakeholder records are kept up to date

Collate and distribute new joiner information packs and update the database accordingly

Ensure new joiners are contacted and provided with a welcome pack

Manage administration relating to employees returning from maternity leave, including database updates, payroll notifications, and liaison with relevant providers

Carry out accounts reconciliation for payroll deductions

Circulate and advertise seminar dates via the intranet and website

Essential Skills & Experience

  * Very strong administrative and communication skills

  * Excellent organisational skills

  * Strong working knowledge of Microsoft Office Suite, including Outlook, PowerPoint, and Excel

  * Ability to work autonomously with minimal supervision

  * Proven ability to work under pressure, with accurate and efficient note-taking and minute-taking skills

  * Proactive approach, with the ability to seek out work and identify improvements

  * High level of confidentiality and integrity

  * Excellent interpersonal and communication skills, with the ability to be assertive, confident, and diplomatic

  * Strong customer service focus, with a commitment to stakeholder satisfaction

Additional Information

  * Minimum 1-month contract, with potential for extension (covering sick leave)

  * Full-time, office-based role

  * Must be comfortable working independently, as this role provides cover during staff absence

  * Requires the ability to “hit the ground running”

Application Information

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy, which can be found on our website, and therefore give consent for us to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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