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Temporary Office Manager – Part time (25hrs)

Job Posted: 4 hours ago

Salary: £ 20 - 20 / Hour
Job Type: Temporary
Location: SG14, Broadoak End, Hertfordshire

Expire in: a month

Job Description

Temporary Office Manager – Part time (25hrs)

We are looking for an exceptionally organised and technically minded temporary part time Office Manager to join the team at a beautiful country estate just outside of Hertford. There is every likelihood that this will go permanent for the right person. This is a varied and hands-on role sitting at the heart of the Estate's day-to-day operations, providing vital administrative and technical support. The hours of work will be Monday to Friday 8.30am to 2pm with a 30 minute lunch break.

The successful candidate will be a calm and capable professional who thrives in a dynamic environment, is comfortable working closely with and at all levels in the organisation and takes genuine pride in keeping things running smoothly behind the scenes. This is a rare opportunity to become a trusted member of a small, dedicated team managing a significant and growing estate business.

MAIN RESPONSIBILITIES

General

First point of contact for phone calls, visitors and deliveries
Manage the Estate Office inbox and distribute postal deliveries
Procure office supplies and code relevant invoices
Manage office service contracts
Make meeting arrangements
Maintain a tidy office and liaise with cleaners and other contractors relating to the office
Send the weekly team email of duties and absences
Ensure office notices remain up to date

Central Coordination

Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
Arrange and coordinate multi-team meetings
Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
Co-ordinate out-of-hours rosters
Arrange all-team training courses and Estate-wide inspections
Carry out contractor onboarding and updates for office-based or Estate-wide contractors
Monitor the contractor database to ensure consistency of records between teams
Co-ordinate staff birthday and anniversary recognition

Health & Safety

Support day-to-day health & safety compliance, including office procedures and DSE checks.

Technology

Act as the first point of contact for IT queries, working closely with external providers
Lead on cyber security awareness, GDPR compliance and practical staff training
Keep AV, VC, phone directories and shared digital resources running smoothly
Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate
Identify smarter ways of working through new technology, automation, AI tools and improved systems
Develop and manage JotForm, HubSpot and other central business platforms
Manage software subscriptions, group contracts and technology processes for starters and leavers

Security

Oversee access control, CCTV, alarms, keys, passwords and security records
Research and recommend improved systems where needed.

Other

Hold responsibility for Office and IT budgets
Provide trusted administrative support to the Executive Trustee-Director
Support Divisional Coordinators with cover when required
Take on varied duties in line with the needs of the role.

Essential

Proven experience in a similar office management, coordination or operations role
Highly organised, calm under pressure and confident juggling multiple priorities
Strong technical confidence, with a genuine interest in systems, software and cyber security
Quick to learn new platforms, solve problems and spot opportunities to improve how things work
Flexible, proactive and collaborative, with a positive team-first approach.

What’s in It for You

Alongside a competitive package, the Estate offers generous employment policies, professional development and the chance to play a key role in a high-performing, supportive team.

  * Hours: Monday to Friday 8.30am to 2pm with a 30 minute lunch break.

  * Pension: 7% employer contribution

  * Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage

  * Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture

Please note: Due to high application volumes, only shortlisted candidates will be contacted

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Temporary Office Manager – Part time (25hrs) job near me in SG14, Broadoak End, Hertfordshire! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!