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Training administrator

Job Posted: 17 days ago

Salary: £ 27,000 - 27,000 / Annum
Job Type: Temporary
Location: Whittlesey, Cambridgeshire

Expire in: 10 days

Job Description

Daily

Check/respond/action any emails

  * Training providers – dates/information they require

  * Site managers requesting training for colleagues

  * Internal trainers (eg FLT – Scarbs only)

  * Filling of any certificates that come through / forwarding on FLT Cards

  * Line manager requests

  * Training responses – adding to invites etc

PO’s - raising / logging

Check and action WNS queue - only GR goods once training completed

Action records from any previous day’s training including dashboard, matrix, success factors, including filing any certificates so we stay audit ready

Check post (for certificates – scan and file appropriately)

Check up to date with any planned training – send reminder emails / Provisit & Proxyclick’s, ensure room booked/joining instructions have been sent in good time and received confirmation – ensure on planned external training spreadsheet on site dashboard

Set up room/sign in sheets printed for next day’s training if applicable.

Assigning reference numbers for toolbox talks when sent.

Log any returned toolbox talks in TBT matrixes

Weekly

Training reminders - reminder of any external training the week after

Provisits for trainers/delegates

Sign in Sheets – print out and put in room ready for next day

Wifi access for trainers

Meeting actions for weekly meeting

Review matrix frequently – what courses need booking, email providers for potential dates – look/book ahead

TBT Update every week

Training hours for the previous week – sent to HR

Any personal expenses from site visits

Fryer training report – update matrix, assign courses, email out

Filing/Admin

Site planned training review with regional training manager (Bi-Weekly)

Monthly

Site visits to Wombourne/Hull - these must all be listed on team dashboard

  * Use the opportunity to carry out all physical actions such as filing for that site

  * Use time to speak to stakeholders on site re any issues that have arisen

  * Be on site if needed for external training provided

Monthly Dashboard/Risk Pillar Report ( By 2nd working day of month) - this needs to be kept up to date through the previous month

Regional Technical Training Report

Risk Pillar slides for Risk Pillar meetings – per site

Provisits for Site Inductions – week before the induction

Starters/Leavers report - update matrix and toolbox talk, review training requirements for new starters/engineers

Shared role between 2 site

Expected to travel once a month with overnight stay max 1 night a month

Doing dashboards and mange the training and the person liases with the shifts to ensurte people are made available and invoices are raised

Travel to Birmingham

1 in scarborough and hull

1 in the south

Staying over night paid for expenses

Driving essential

Hire car made available for them

Sat with site trainer a lady and if he is on site he will be working with there aswell and a large training room used for training, quite a busy

Whittlesey is a training cabin a porter cabin and training room behind and would be sitting with site trainer

8-4 with half an hour break unpaid

Canteen on site and kitchen available

All on the systems

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