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Transport Administrator

Job Posted: 9 hours ago

Salary: £ 27,000 - 27,000 / Annum
Job Type: Permanent
Location: Felixstowe, Suffolk

Expire in: a month

Job Description

Transport Administrator- Felixstowe
Salary £27K
Hours 8am – 5pm (Flex)
Pension
Casual Dress
Free Parking
Company Socials

Transport Administrator is the ultimate logistics multitasker, responsible for coordinating the smooth movement of goods using approved third-party hauliers (aka the people who make sure things actually get from A to B). This role ensures transport bookings, cost control, and service levels are on point—while keeping everything fully compliant with contractual and legal requirements. In short: if it moves, you’ve probably organised it.

Key Responsibilities (a.k.a. What You’ll Actually Be Doing)

Orchestrate daily transport operations with approved haulage providers—think conductor, but for trucks

Secure those golden port vehicle booking slots (VBS) like they’re concert tickets

Book collections and deliveries efficiently, balancing service levels, costs, and reality

Ensure enough haulage capacity is lined up (because teleportation isn’t an option… yet)

Build and maintain strong relationships with clients and hauliers—your phone will have favourites

Monitor SLA & KPI performance (yes, spreadsheets will be your friend… eventually)

Chase late deliveries like a polite but persistent detective

Manage transport documentation (PODs, manifests, delivery notes—paperwork, but important paperwork)

Verify and reconcile haulier invoices—spot the difference, save the budget

Maintain rate cards, contracts, and contact lists (your organised brain will love this)

Support cost tracking, reporting, and analysis—because numbers tell stories too

Handle exceptions (delays, damages, claims… the plot twists of logistics)

Collaborate with internal teams to keep operations running smoother than a freshly paved motorway

Keep records audit-ready (because someone, somewhere, will check)

Update ERP systems & databases accurately and on time

Skills & Experience

  * Experience in transport, logistics, or supply chain administration

  * Confident dealing with third-party suppliers/hauliers

  * Strong organisation, coordination, and multitasking skills

  * High attention to detail (you notice the extra zero before anyone else does)

  * Proficiency in Microsoft Office (Excel, Outlook, Word)

  * Strong communication & relationship management skills

  * Ability to juggle multiple priorities in a fast-paced logistics environment

Desirable:

  * Knowledge of UK transport & logistics operations

  * Experience with ERP systems and Vehicle Booking Systems (VBS)

  * Familiarity with Destin8

  * Understanding of haulage rates, SLAs, and contracts

  * Experience with invoice verification & cost control

Personal Attributes 💡

  * Proactive and solution-focused (you fix problems before they become stories)

  * Calm under pressure (even when everything is “urgent”)

  * Professional and confident with external partners

  * Reliable, organised, and methodical (your to-do list has a to-do list)

  * A team player who can also work independently

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Transport Administrator job near me in Felixstowe, Suffolk! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!