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Vehicle Administrator
Job Posted: 17 hours ago
Salary: £ 31,000 - 31,000 / Annum
Job Type: Permanent
Location: Bishop's Stortford
Expire in: a month
Job Description
Vehicle Administrator
Location: Bishop Stortford, Hertfordshire
Contract Type: Permanent, Full-time
Hours: Monday to Friday, 8:30am–5:00pm (37.5 hours per week, 1-hour lunch break)
Salary: Up to £31,000 per annum (dependent on experience)
Overview
We’re looking for a meticulous and detail-oriented Vehicle Administrator to join a busy, high-performing automotive retailer in Bishop Stortford. This is a fantastic opportunity for an organised and proactive individual to provide vital administrative support to a fast-paced sales environment.
You’ll play a key role in ensuring all vehicle administration tasks are completed accurately and on time, while maintaining excellent communication with internal teams and customers. Full training will be provided, along with opportunities for professional development.
Key Responsibilities
Accurately add and maintain vehicle stock records
Ensure all vehicle documents (V5s, MOT history, service records) are complete, accurate, and securely filed
Tax all sold vehicles in advance of delivery
Produce accurate sales invoices aligned with customer order forms
Verify documentation and payment before vehicle release
Confidently handle digital admin tasks such as uploading paperwork to online platforms
Order new vehicles directly with the manufacturer
Raise and submit payment requests in a timely manner (finance settlements, used car purchases, PDI payments)
Manage manufacturer support funds, ensuring correct allocation within the selling month
Arrange collection and delivery of vehicles nationwide
Provide remote cover for other retail sites during staff absences
Develop knowledge of demonstrator and defleet processes, ensuring all records are accurate
About You
To be successful in this role, you’ll need:
Previous experience in an administrative position (essential)
Strong attention to detail and exceptional organisational skills
A proactive and positive approach to work
Excellent communication and interpersonal skills
Confidence working in a digital environment
Experience with Kerridge/Drive systems (advantageous, but not essential – training provided)
Benefits
Core Benefits
Competitive salary with clear progression opportunities
Generous annual leave entitlement that increases with service
Enhanced family leave, including paid maternity, adoption, and paternity leave
Access to discounted technology purchases via salary deduction schemes
Eyecare vouchers
24/7 access to GP and wellbeing support services
Dental insurance and critical illness cover
Access to part of your pay as you earn
Free will-writing services
Flexible life assurance options
Leisure & Lifestyle
Discounted gym memberships
Travel insurance
Home and tech vouchers
Exclusive retail and lifestyle discounts
Consultant: Liam Bolton
MDLOJ
Octane Recruitment are a leading Recruitment agency specialising in Automotive, Motor trade, Engineering, OEM and various related industries.
We are recruiting across the UK for Vehicle Technician, Vehicle Mechanic, Commercial Vehicle Technician, Diagnostic Technician, Senior Technician, Master Technician, Mobile Vehicle Technician, PDI Technician, Prep Technician, MOT Tester, Fast Fit Technician, LCV Technician, Light Commercial Technician, HGV Technician, Bus Technician, LGV Technician, HGV Engineer, HGV Mechanic, HGV Fitter.
Octane Recruitment cover a variety of different sectors including Technical, Mechanical, Engineering, Sales, Service, Aftersales, Bodyshop, Fleet & Rental Management, Accounts, Finance, Marketing, & Payroll, Managerial, Logistics, Parts, Administration, Call Centre / Contact Centre, Senior Appointments, Head Office Positions and Confidential AppointmentsBefore You Apply
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