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Administration Assistant

Job Posted: a month ago

Salary: £ 25,000 - 30,000 / Annum
Job Type: Permanent
Location: West Sussex

Expire in: 4 hours

Job Description

Conrad Consulting is proud to be partnering with a well-established and growing consultancy to recruit a Business Administration Assistant to join their Project Services team.

This is a fantastic opportunity for an organised and proactive individual looking to build their career within a dynamic and supportive business environment, where you will play a key role in supporting office operations, finance processes, and project delivery.

The Role

Reporting to a Business Analyst and working closely with senior commercial stakeholders, you will be a central point of contact for day-to-day administrative and business support activities.

This is a varied position combining office coordination, finance and procurement support, and involvement in project-related processes—ideal for someone who enjoys a broad and hands-on role.

Key Responsibilities

Office & Business Support

Act as the first point of contact for the office, managing calls, visitors, and general enquiries 
	
Coordinate office services including suppliers, utilities, and facilities management 
	
Manage office supplies, access arrangements, and visitor requirements 
	
Provide support with travel bookings, expenses, and general staff queries 
	
Oversee company credit card transactions and monthly reconciliations 

Finance & Procurement

Raise and manage purchase requisitions using Microsoft Dynamics 365 
	
Process supplier invoices and ensure accurate coding and timely approvals 
	
Maintain supplier records and support onboarding of new vendors
	
Assist with non-project invoicing and financial administration

Project & Commercial Support

Create and maintain project records, including financial and programme data 
	
Update project information such as fees and change controls
	
Support project reporting and data extraction for commercial teams
	
Assist with framework processes and ensure accurate data tracking and reconciliation 

About You

We’re looking for a detail-oriented and highly organised individual with a positive, can-do attitude.

You will have:

Previous experience in an administrative or project support role 
	
Strong organisational skills with the ability to manage multiple priorities 
	
Excellent attention to detail and accuracy
	
Proficiency in Microsoft Office, including Excel, Word, and Outlook 
	
GCSEs (or equivalent) including Maths and English Desirable:
	
A business or finance-related qualification (or working towards one)

Before You Apply

Do not include the following in your job application, CV, or cover letter:

Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

Looking for your next career move? Join a top company hiring Administration Assistant job near me in West Sussex! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!