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Administrator

Job Posted: 6 days ago

Salary: £ 30,000 - 30,000 / Annum
Job Type: Permanent
Location: Whyteleafe, Surrey

Expire in: 22 days

Job Description

Administrator
Location: Whyteleafe
Hours: Monday to Friday, 40 hours per week 8:30-5:30
Benefits: On-site parking

We are looking for an organised and proactive Administrator to join our clients growing team based in Whyteleafe.

This is an excellent opportunity for a Administrator with experience in the HVAC industry, although candidates from a construction or building services background will also be considered.

Key Responsibilities

Planned Maintenance Works

  * Organising engineers to carry out planned maintenance works

  * Ordering filters, belts, and required materials in advance

  * Arranging site access for engineers and issuing RAMS documentation

  * Updating site asset lists from engineers’ worksheets

  * Preparing quotations for remedial works identified during maintenance visits

Reactive Works

  * Assisting with organising engineers for reactive call-outs

  * Arranging site access and issuing RAMS documentation

  * Preparing quotations for remedial works following engineer reports

  * Ordering parts and materials as required

Cost Control & Administration

  * Maintaining job costings using Excel spreadsheets

  * Preparing end-of-month valuations

  * Assisting with contract valuations

  * Preparing invoices using Xero

Candidate Requirements

  * Previous administration experience within HVAC, building services, facilities management, or construction preferred

  * Strong organisational and communication skills

  * Good working knowledge of Microsoft Excel

  * Experience using Xero would be advantageous

  * Ability to manage multiple tasks and prioritise workload effectively

  * Professional and reliable approach to work

We are seeking a motivated Administrator who can work efficiently in a busy office environment and support the smooth running of contracts and maintenance operations.

What We Offer

  * Competitive salary of £30,000

  * Monday to Friday working hours

  * On-site parking

  * Supportive and friendly working environment

  * Opportunity to develop within a growing business

If you are an experienced Administrator looking for your next opportunity, we would like to hear from you

Before You Apply

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Bank details.
National Insurance number.
Date of birth.

You should not be asked for payment or irrelevant information. If you have concerns about a job advert or employer, seek guidance on how to proceed.

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