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Contracts Administrator

Job Posted: 19 days ago

Salary: £ Competitive
Job Type: Permanent
Location: Whyteleafe, Surrey

Expire in: 9 days

Job Description

Contracts Administrator
Location: Whyteleafe
Hours: Monday to Friday, 40 hours per week 8:30-5:30
Benefits: On-site parking
We are looking for an organised and proactive Contracts Administrator to join our clients growing team based in Whyteleafe.
This is an excellent opportunity for a Contracts Administrator with experience in the HVAC industry, although candidates from a construction or building services background will also be considered.
Key Responsibilities
Planned Maintenance Works
  * Organising engineers to carry out planned maintenance works
  * Ordering filters, belts, and required materials in advance
  * Arranging site access for engineers and issuing RAMS documentation
  * Updating site asset lists from engineers’ worksheets
  * Preparing quotations for remedial works identified during maintenance visits
Reactive Works
  * Assisting with organising engineers for reactive call-outs
  * Arranging site access and issuing RAMS documentation
  * Preparing quotations for remedial works following engineer reports
  * Ordering parts and materials as required
Cost Control & Administration
  * Maintaining job costings using Excel spreadsheets
  * Preparing end-of-month valuations
  * Assisting with contract valuations
  * Preparing invoices using Xero
Candidate Requirements
  * Previous administration experience within HVAC, building services, facilities management, or construction preferred
  * Strong organisational and communication skills
  * Good working knowledge of Microsoft Excel
  * Experience using Xero would be advantageous
  * Ability to manage multiple tasks and prioritise workload effectively
  * Professional and reliable approach to work
We are seeking a motivated Contracts Administrator who can work efficiently in a busy office environment and support the smooth running of contracts and maintenance operations.
What We Offer
  * Competitive salary of £30,000
  * Monday to Friday working hours
  * On-site parking
  * Supportive and friendly working environment
  * Opportunity to develop within a growing business
If you are an experienced Contracts Administrator looking for your next opportunity, we would like to hear from you.
To apply, please submit your CV and a brief covering note outlining your experience

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