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Business Administrator

Job Posted: 6 days ago

Salary: £ 25,000 - 27,000 / Annum
Job Type: Permanent
Location: Newcastle upon Tyne, Tyne & Wear

Expire in: 22 days

Job Description

Position: Business Administrator

Job ID: 1298/108

Location: Newcastle

Rate/Salary: £27,000 per year

Benefits: Great benefits

Type: Permanent

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit the HSB Technical website

for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

The below job description will outline this position of: Business Administrator

Typically, this person will support administrative and operational functions across multiple departments, ensuring efficient scheduling, accurate commercial processing, and high-quality customer support. This is a varied role suited to someone who can manage multiple tasks, support engineers and internal teams, and maintain strong organisational standards.

HSB Technical’s client is an established and well-regarded business entity.

Duties and responsibilities of the Business Administrator:

  * Coordinate scheduling of maintenance activities and engineer visits

  * Ensure engineers have correct documentation, equipment, and site access

  * Prepare and process invoices, quotations, and service documentation

  * Create and manage work orders, purchase orders, and sales orders

  * Maintain accurate data across internal systems (ERP/Dynamics)

  * Process timesheets, expenses, and track training/certifications

  * Produce KPI reports and customer documentation within deadlines

  * Liaise with customers, engineers, and internal departments

  * Support compliance, documentation control, and quality processes

  * Manage inbound enquiries, emails, and general office administration

  * Assist with travel arrangements, warranty claims, and ad hoc admin tasks

  * Support continuous improvement of processes and workflows

Qualifications and requirements for the Business Administrator:

  * Previous experience in an administrative or coordination role

  * Strong IT skills (Microsoft Office essential)

  * Excellent communication skills, both verbal and written

  * Strong organisational skills with the ability to manage multiple tasks

  * GCSE Maths and English (or equivalent)

  * Professional, reliable, and customer-focused approach

  * Ability to work independently and as part of a team

  * Experience in scheduling, operations, or engineering environments (desirable)

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role

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