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Construction Office Manager

Job Posted: 7 hours ago

Salary: £ 30,000 - 35,000 / Annum
Job Type: Permanent
Location: Waterlooville

Expire in: a month

Job Description

Our client is a well-established, professional construction firm — is looking for an experienced and highly organised Construction Office Manager to take ownership of a busy office and support the smooth running of multiple construction projects.  This is a hands-on, varied role where every day is different. You’ll lead the office team, manage project administration, maintain financial accuracy (VAT, CIS, invoicing), and ensure the office always operates efficiently and professionally.  If you have strong construction knowledge and proven experience in office or project administration within the building industry, this role offers an excellent long-term opportunity.

Key Responsibilities

Oversee day-to-day running of the construction office, supporting and guiding administrative staff.
Manage administration for multiple projects, ensuring accurate documentation and timely updates.
Process invoices, payments, VAT and CIS within Xero
Maintain project records, personnel information, attendance and holiday logs.
Manage fleet requirements including insurance, MOT, tax and servicing.
Maintain and monitor Health & Safety documentation, PPE supplies and compliance.
Schedule regular update meetings with Directors and flag potential issues early.
Uphold and improve office procedures, ensuring smooth workflow and organisation.
Assist with general office duties, responding to verbal requests and shifting priorities.
Build strong working relationships across the team, ensuring high standards and professionalism.

Skills & Experience Required

Strong construction industry knowledge — understanding how projects run day-to-day.
Office management or senior administrative experience within construction.
Solid finance experience including VAT, CIS and invoice processing.
Proficient in Xero, or similar accounting software (Sage, QuickBooks).
Excellent communication skills — clear, confident and adaptable.
Highly organised with strong attention to detail.
Able to work under pressure, prioritise tasks and meet essential deadlines.
Positive leadership style — calm, confident and able to motivate others.
Strong problem-solving ability with a proactive approach.
Reliable, trustworthy and committed to supporting the wider team.
Good knowledge of MS Word, Excel and Outlook.
A positive, can-do attitude and strong team ethic.

Salary and Benefits

£30,000 – £35,000 depending on experience
Monday–Friday, 7:30am–4:30pm (with 2 days finishing between 3:00–3:30pm)
Modern, friendly working environment
Free onsite parking
Pension scheme
Secure, long-term role with a growing business

Before You Apply

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Bank details.
National Insurance number.
Date of birth.

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Looking for your next career move? Join a top company hiring Construction Office Manager job near me in Waterlooville! This is your chance to work on exciting projects, grow professionally, and enjoy a rewarding career with competitive pay and excellent benefits. Whether you're an experienced professional or looking to take the next step, this role offers the perfect opportunity to enhance your skills and make an impact. Don’t miss out—apply today via Vita CV and take your career to the next level!